Executive Administrative Assistant - Oconomowoc, WI

Wis-Pak; Town of Oconomowoc (WI); Hybrid; USD 55,000 - 75,000; Full time

Job summary

This hybrid position offers four days in the office and one remote day per week, with opportunities to lead shareholder events and corporate projects while coordinating communications and records across teams.

Qualifications

• Associate's or Bachelor's degree preferred and 6+ years of relevant administrative support experience.
• Experience supporting senior executives, boards of directors, or corporate governance activities preferred.
• Exceptional verbal and written communication skills.

Responsibilities

• Serve as a trusted partner to the CEO, Executive Leadership Team, and Shareholder Board of Directors.
• Manage executive calendars, meetings, communications, travel, presentations, and confidential correspondence.
• Coordinate Board meetings, maintain governance records, prepare materials, and record official meeting minutes.
• Lead planning and execution of shareholder meetings, including travel, accommodations, and event logistics.
• Coordinate shareholder communications, newsletters, directories, and distribution lists.
• Manage corporate records, governance documents, and SharePoint resources.
• Oversee executive meetings and corporate events, including site selection, vendor relations, and budgets.
• Coordinate complex executive, board, and corporate travel arrangements.

Skills

Executive support

Calendar management

Travel coordination

Communications

Confidentiality

Microsoft Office

SharePoint

Education

Bachelor's degree

Associate's degree or equivalent

Tools

Microsoft Office Suite

Teams

SharePoint

PowerPoint

Job description

#1642

Oconomowoc, Wisconsin, United States

Job Description

JOIN THE TEAM THAT FUELS YOUR FAVORITE BEVERAGES

At Wis-Pak, we're more than just a manufacturer--we're the driving force behind some of the most recognized and loved beverage brands in the country, including Pepsi-Cola, Mountain Dew, Lipton Iced Tea, Aquafina, Vita Ice, Klarbrunn, and Bubbl'r. Chances are, you've enjoyed one of our products at your favorite restaurant or picked one up at your local store.

As a billion-dollar organization, we're growing fast and innovating even faster. We're looking for passionate, forward-thinking individuals who want to make a real impact. If you're ready to help shape the future of manufacturing and distribution, Wis-Pak is the place for you.

Partner with Leaders. Connect with Shareholders. Deliver Excellence.

Wis-Pak, a leading manufacturer and distributor of some of the nation's most recognized beverage brands, is seeking a detail-oriented, customer-focused Executive Administrative Assistant. This highly visible role requires exceptional organizational skills, professionalism, discretion, and sound judgment. You'll serve as a trusted partner managing executive communications, board administration, shareholder relations, travel, special projects, and corporate events.

The ideal candidate is proactive, resourceful, and thrives in a fast-paced environment. Adept at building trusted relationships with shareholders, board members, executives, and business partners through diplomacy, tact, discretion, and a highly service-oriented approach.

We offer a hybrid work schedule with four days in the office and one remote day per week, providing the flexibility to balance focused work with meaningful in-person collaboration.

KEY RESPONSIBILITIES:

Executive & Board Support

• Serve as a trusted partner to the CEO, Executive Leadership Team, and Shareholder Board of Directors.
• Manage executive calendars, meetings, communications, travel, presentations, and confidential correspondence.
• Coordinate Board meetings, maintain governance records, prepare materials, and record official meeting minutes.

Shareholder Relations & Annual Meeting Management

• Lead the planning and execution of shareholder and unitholder meetings, including registrations, travel, accommodations, event logistics, and on-site support.
• Build and maintain strong relationships with shareholders, board members, and external partners while ensuring a seamless meeting experience.

Corporate Communications & Records Management

• Coordinate shareholder communications, newsletters, directories, and distribution lists.
• Maintain corporate records, agreements, governance documents, and SharePoint resources.
• Support preparation and distribution of annual business plans and related materials.

Event Planning & Special Projects

• Lead the planning and execution of executive meetings, shareholder events, and corporate functions.
• Manage meeting site selection, venue negotiations, vendor relationships, catering, travel logistics, and event budgets.
• Coordinate all aspects of event execution, from planning through on-site support and post-event follow-up.
• Support strategic initiatives, acquisitions, and special projects as assigned.

Travel & Administrative Operations

• Coordinate complex executive, board, and corporate travel arrangements.
• Manage itineraries, accommodations, transportation, and related logistics.
• Ensure all administrative activities are completed accurately, professionally, and confidentially.
• Manage one (1) direct report, Receptionist.

QUALIFICATIONS:

• Associate's or Bachelor's degree preferred and 6+ years of relevant administrative support experience.
• An equivalent combination of education and experience will be considered, with two years of related experience accepted in lieu of one year of post-secondary education.
• Experience supporting senior executives, boards of directors, or corporate governance activities is preferred.
• Exceptional verbal and written communication skills.
• Advanced proficiency in Microsoft Office Suite, Teams, SharePoint, and PowerPoint.
• Strong organizational and project management skills.
• Ability to handle confidential information with professionalism and discretion.
• Ability to work independently with minimal supervision.

Wis-Pak/WP Beverage is an equal opportunity employer that complies with EEOC rules and regulations.

We use E-Verify to confirm the identity and employment eligibility of all new hires.