Executive Administrative Assistant - Oconomowoc, WI

Milwaukee Succeeds; Town of Oconomowoc (WI); Vor Ort; USD 55.000 - 70.000; Vollzeit

Zusammenfassung

WisPak seeks a detail-oriented Executive Administrative Assistant to support the CEO, executive leadership, and the Shareholder Board. You will manage calendars, communications, travel, governance materials, and confidential correspondence.

You will coordinate board meetings, governance records, shareholder communications, and corporate events while partnering with executives and external stakeholders. This is a fast-paced, highly visible role requiring discretion and proactivity.

Qualifikationen

• Associate's or Bachelor's degree preferred and 6+ years of relevant administrative support experience.
• An equivalent combination of education and experience will be considered, with two years of related experience accepted in lieu of one year of post-secondary education.
• Experience supporting senior executives, boards of directors, or corporate governance activities is preferred.
• Exceptional verbal and written communication skills.
• Advanced proficiency in Microsoft Office Suite, Teams, SharePoint, and PowerPoint.
• Strong organizational and project management skills.
• Ability to handle confidential information with professionalism and discretion.
• Ability to work independently with minimal supervision.

Aufgaben

• Executive & Board Support: Serve as a trusted partner to the CEO, Executive Leadership Team, and Shareholder Board of Directors.
• Executive & Board Support: Manage executive calendars, meetings, communications, travel, presentations, and confidential correspondence.
• Executive & Board Support: Coordinate Board meetings, maintain governance records, prepare materials, and record official meeting minutes.
• Shareholder Relations & Annual Meeting Management: Lead the planning and execution of shareholder and unitholder meetings, including registrations, travel, accommodations, event logistics, and on-site support.
• Shareholder Relations & Annual Meeting Management: Build and maintain strong relationships with shareholders, board members, and external partners while ensuring a seamless meeting experience.
• Corporate Communications & Records Management: Coordinate shareholder communications, newsletters, directories, and distribution lists.
• Corporate Communications & Records Management: Maintain corporate records, agreements, governance documents, and SharePoint resources.
• Corporate Communications & Records Management: Support preparation and distribution of annual business plans and related materials.
• Event Planning & Special Projects: Lead the planning and execution of executive meetings, shareholder events, and corporate functions.
• Event Planning & Special Projects: Manage meeting site selection, venue negotiations, vendor relationships, catering, travel logistics, and event budgets.
• Event Planning & Special Projects: Coordinate all aspects of event execution, from planning through on-site support and post-event follow-up.
• Event Planning & Special Projects: Support strategic initiatives, acquisitions, and special projects as assigned.
• Travel & Administrative Operations: Coordinate complex executive, board, and corporate travel arrangements.
• Travel & Administrative Operations: Manage itineraries, accommodations, transportation, and related logistics.
• Travel & Administrative Operations: Ensure all administrative activities are completed accurately, professionally, and confidentially.
• Travel & Administrative Operations: Manage one (1) direct report, Receptionist.

Kenntnisse

Communication skills

Organization

Discretion

MS Office

Ausbildung

Bachelor's degree preferred

Associate's degree acceptable

Tools

SharePoint

PowerPoint

Teams

Jobbeschreibung

JOIN THE TEAM THAT FUELS YOUR FAVORITE BEVERAGES

At Wis-Pak, we're more than just a manufacturer--we're the driving force behind some of the most recognized and loved beverage brands in the country, including Pepsi-Cola, Mountain Dew, Lipton Iced Tea, Aquafina, Vita Ice, Klarbrunn, and Bubbl'r. Chances are, you've enjoyed one of our products at your favorite restaurant or picked one up at your local store.

As a billion-dollar organization, we're growing fast and innovating even faster. We're looking for passionate, forward-thinking individuals who want to make a real impact. If you're ready to help shape the future of manufacturing and distribution, Wis-Pak is the place for you.

Partner with Leaders. Connect with Shareholders. Deliver Excellence.

WisPak, a leading manufacturer and distributor of some of the nation's most recognized beverage brands, is seeking a detail-oriented, customer-focused Executive Administrative Assistant. This highly visible role requires exceptional organizational skills, professionalism, discretion, and sound judgment. You'll serve as a trusted partner managing executive communications, board administration, shareholder relations, travel, special projects, and corporate events.

The ideal candidate is proactive, resourceful, and thrives in a fast-paced environment. Adept at building trusted relationships with shareholders, board members, executives, and business partners through diplomacy, tact, discretion, and a highly service-oriented approach.

KEY RESPONSIBILITIES

Executive & Board Support

• Serve as a trusted partner to the CEO, Executive Leadership Team, and Shareholder Board of Directors.
• Manage executive calendars, meetings, communications, travel, presentations, and confidential correspondence.
• Coordinate Board meetings, maintain governance records, prepare materials, and record official meeting minutes.

Shareholder Relations & Annual Meeting Management

• Lead the planning and execution of shareholder and unitholder meetings, including registrations, travel, accommodations, event logistics, and on-site support.
• Build and maintain strong relationships with shareholders, board members, and external partners while ensuring a seamless meeting experience.

Corporate Communications & Records Management

• Coordinate shareholder communications, newsletters, directories, and distribution lists.
• Maintain corporate records, agreements, governance documents, and SharePoint resources.
• Support preparation and distribution of annual business plans and related materials.

Event Planning & Special Projects

• Lead the planning and execution of executive meetings, shareholder events, and corporate functions.
• Manage meeting site selection, venue negotiations, vendor relationships, catering, travel logistics, and event budgets.
• Coordinate all aspects of event execution, from planning through on-site support and post-event follow-up.
• Support strategic initiatives, acquisitions, and special projects as assigned.

Travel & Administrative Operations

• Coordinate complex executive, board, and corporate travel arrangements.
• Manage itineraries, accommodations, transportation, and related logistics.
• Ensure all administrative activities are completed accurately, professionally, and confidentially.
• Manage one (1) direct report, Receptionist.

QUALIFICATIONS

• Associate's or Bachelor's degree preferred and 6+ years of relevant administrative support experience.
• An equivalent combination of education and experience will be considered, with two years of related experience accepted in lieu of one year of post-secondary education.
• Experience supporting senior executives, boards of directors, or corporate governance activities is preferred.
• Exceptional verbal and written communication skills.
• Advanced proficiency in Microsoft Office Suite, Teams, SharePoint, and PowerPoint.
• Strong organizational and project management skills.
• Ability to handle confidential information with professionalism and discretion.
• Ability to work independently with minimal supervision.

Wis-Pak/WP Beverage is an equal opportunity employer that complies with EEOC rules and regulations.

We use E-Verify to confirm the identity and employment eligibility of all new hires.

Ready to lead with heart and strategy?

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled