Executive Administrative Assistant Needed Immediately

Youth Leadership Institute; California; À distance; USD 80 000 - 110 000; Plein temps

Résumé du poste

Youth Leadership Institute is seeking an Executive Assistant to support the CEO and the Executive Committee from a California-based role with remote options within the state. The position requires careful coordination, discretion, and strong organizational skills.

The successful candidate will manage agendas, produce materials, arrange travel within California, and serve as a liaison to internal and external partners.

Qualifications

• 5+ years of executive assistant experience supporting C-Level executives.
• Advanced proficiency in Google Suite (Gmail, Drive, Calendar).
• Ability to maintain confidentiality and exercise good judgment.
• Flexible hours for meetings and ad hoc projects.
• Able to work evenings and weekends as needed.
• Frequent travel within California required.

Responsabilités

• Draft agendas; develop, compile, and distribute presentation materials.
• Provide high-level administrative support to CEO and Executive Committee.
• Coordinate executive outreach and external relations; liaise with board of directors.
• Manage travel arrangements and organize complex documents and reports.
• Support special projects and multi-priority task management.

Connaissances

Executive support

Communication skills

Administrative skills

Organizational skills

Office experience

Evenings/weekends

Travel willingness

Outils

Google Suite

Description du poste

Executive Assistant

This role requires remote work from within California; candidates must be able to travel within the state to support CEO and provide event management support.

The Executive Assistant is a key role at yli, responsible for supporting and empowering our senior leadership. They will have previous experience working in an office environment, performing administrative duties, and providing support to management.

The Executive Assistant will provide high-level administrative support to the CEO and other Executive Committee members. Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment, and have the ability to maintain confidentiality. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

draft agendas; develop, compile, and distribute presentation materials; Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; making travel arrangements; Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine an appropriate course of action, referral, or response, exercising judgment to reflect CEO’s style and organization policy.

Meeting attendance and note-taking for internal and external meetings

Complete projects by following up with appropriate staff, on behalf of the CEO.

Work with the Executive Team to coordinate the CEO’s outreach activities. Provide hospitality to all guests and help to create a welcoming environment.

Invest in building long-lasting relationships both externally and internally.

Represent the organization at community activities to enhance the organization's community profile

Other projects/duties as assigned for the overall benefit of the organization.

5+ years of related experience required in working in an executive assistant role supporting C-Level executives.

Advanced Proficiency in Google Suite (gmail, gdrive, gcal)

Flexible hours as dictated by the needs of business for projects and meetings.

Required Skills and Qualities

Able to work some evenings and weekends

Frequent travel required, primarily within California

to handle training materials or luggage

Sitting and typing required several hours per day