Executive Administrative Assistant - J0051617

Astemo Ltd.; Farmington Hills (MI); On-site; USD 55,000 - 75,000; Full time

Job summary

Astemo Ltd. in Farmington Hills, MI is seeking a seasoned Executive Administrative Assistant to support the executive team and help align priorities with the company's goals.

You will manage calendars, serve as the primary contact with internal and external partners, and ensure smooth daily operations. Responsibilities include coordinating travel, organizing events, drafting communications, handling confidential information, and driving process improvements while maintaining professional

Qualifications

• High school diploma required; Bachelor’s degree preferred.
• 7+ years of executive or administrative support experience."Travel as needed" is expected.
• Excellent written and verbal communication with strong interpersonal skills.
• Ability to handle confidential information with discretion and professionalism.
• Strong organizational skills and attention to detail with the ability to multitask.

Responsibilities

• Provide administrative support to the executive team and promote a positive company image.
• Act as primary point of contact among executives, staff, clients and external partners.
• Manage executives’ calendars and schedule meetings; prioritize time-sensitive matters.

Skills

Excellent MS Office

Discretion & confidentiality

Organizational skills

Time management

Communications (verbal & written)

Customer service

Multitasking

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Description

Summary

The position is primarily responsible for providing administrative support to the executive team members and ensuring that their priorities are met while promoting a positive company image. Additionally, this position is also responsible for providing administrative support and performing a wide range of administrative and clerical functions in a timely manner consistent with corporate policy and legal guidelines.

Job Responsibilities

• Professionally represent the executive team members when greeting guests, organizing company events, reviewing correspondence and responding to inquiries.
• Acts as the point of contact among executives, employees, clients and other external partners as needed.
• Maintains effective daily operations and makes suggestions for process improvements when necessary.
• Manages information flow in a timely and accurate manner.
• Manages executives’ calendars and schedules meetings while assisting to prioritize time sensitive matters.
• Plans & coordinates company events, executive travel, and meetings.
• Formats information for internal and external communication – memos, emails, presentations, reports.
• Develops itineraries and agendas including scheduling flights, arranging other transportation and book accommodations.
• Completes special projects as assigned by the executive. May include creative problem solving, progress oversight, working with multiple company departments and extensive company research.
• Purchase and maintain inventory of office supplies and coffee supplies.
• Actively seeks to improve professional skill set and capabilities through active engagement in industry status, partaking in educational opportunities and membership in relevant professional organizations.
• Ensures legal compliance in all responsible tasks within the department.

Qualifications

Knowledge, skills & abilities

• Exceptional customer service skills and the ability to work with all levels of staff required.
• Excellent MS Office knowledge
• Ability to use discretion and maintain confidentiality as required.
• Outstanding organizational and time management skills
• Excellent interpersonal, organizational, verbal and written communication skills required.
• Detail- and deadline-oriented multitasker
• Ability to make strong decisions under pressure
• This position performs job duties in an ethical and professional manner.

Education

High school graduate or equivalent required. Bachelor’s degree and/or professional certification preferred.

Experience

7+ years prior work experience as an executive or administrative assistant, or similar role.

Working conditions: Physical Demands: Required to sit or stand for long periods of time. The employee may occasionally lift and/or move up to 25 pounds.

Travel: Domestic and international may be required as needed.