Administrative Assistant II

supply-chain; Beloit (OH); On-site; USD 59,236,800 - 61,992,000; Full time

Job summary

DHL Supply Chain is seeking an Admin II in Beloit, OH to provide personal secretarial services and administrative support to the General Manager and senior management. The role requires initiative and discretion for records, billing, payroll, and personnel files.

Key duties include screening calls, scheduling meetings, coordinating travel, maintaining filing systems, and producing routine reports. Monday–Friday 9a-5p with pay of 21.10/hour. Equal opportunity employer.

Qualifications

• Two years related experience.
• High School Diploma or Equivalent preferred.

Responsibilities

• Screen telephone calls and visitors, redirecting to subordinate managers or other offices.
• Provide information to callers with knowledge of the manager's area and company policies.
• Perform confidential administrative functions, including typing, proofreading, and preparing reports or proposals and taking minutes.
• Maintain departmental records and prepare reports.
• Schedule meetings and arrange travel and hotel accommodations.
• Open and review mail directed to management, compose responses, and forward items.
• Follow up on assignments delegated to subordinate managers and track status.
• Maintain an organized administrative filing system, including confidential items.
• Process weekly payroll records.
• Act as central communication point for associates.
• Operate office equipment (fax, copier, printer, binding machines).
• Perform additional duties as assigned.

Skills

Administrative support

Record keeping

Billing

Payroll processing

Telephone handling

Education

High School Diploma or Equivalent

Tools

Microsoft Office

Phone system

Job description

DHL Supply Chain is Hiring! At DHL, you will play a part in one of the world’s most essential industries. There has never been a better time to join DHL Supply Chain. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us.

The core responsibilities of this role include: Provide personal secretarial services and administrative assistance while exercising initiative and judgment on a regular basis. Work independently under general direction of the Office Supervisor, providing administrative and clerical support including records management, billing, payroll, personnel records, etc. Provide advanced administrative support for senior management as well as courteous, responsive and accurate information to associates.

Position: Admin II

Shift: Monday - Friday 9a-5p

Pay: 21.10/hour

In addition to the general job description below, the ideal candidate will also possess the following skills and/or experience: At least one year of experience in a administrative role.

Be part of the world’s largest logistics company! DHL Supply Chain has been certified as a Great Place to Work® in the US and Canada! Our excellent benefits packages includes:

• Affordable medical, dental, and vision coverage available beginning on your 30th day
• PTO program for all associates, including paid holidays and vacation
• 401(k) with generous company match
• Tuition reimbursement program
• Excellent training and career advancement opportunities

Role Purpose

Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Key Accountabilities

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to other offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Required Education and Experience

• Two years related experience
• High School Diploma or Equivalent, preferred

Our Organization is an equal opportunity employer.