Executive Administrative Assistant I (226 Days)

Dallas Independent School District; Dallas (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

Dallas Independent School District is seeking an Executive Administrative Assistant I (226 Days) to support the Assistant Superintendent, coordinating daily operations and serving as a key liaison across district leadership.

The role includes organizing office workflows, guiding clerical staff, arranging meetings and travel, processing payroll records, maintaining documents and budgets, and ensuring adherence to District policies.

Qualifications

• Accredited High School Diploma is required.
• Five years' directly related administrative experience; advanced clerical training preferred.
• Proficient with MS Windows, MS Office, and Google Workspace.

Responsibilities

• Coordinate day-to-day department functions to meet objectives.
• Serve as liaison between the Assistant Superintendent and department leadership.
• Organize office tasks, supervise clerical staff, arrange meetings and travel.
• Process routine correspondence, maintain filing system, and handle communications.
• Initiate and track payroll records for the department (bi-weekly and monthly).
• Generate requisitions, assist with budget preparation, and maintain vendor/expenditure files.
• Ensure proper processing of district forms and adherence to policies.
• Provide regular feedback on project status and department needs to leadership.
• Foster collaboration across department heads and staff for effective communication.
• Engage in on-site collaboration with leadership and stakeholders.

Skills

Organizational skills

Communication skills

Interpersonal skills

Independent work

Multitasking

Education

High School Diploma

Tools

MS Windows

MS Office

Google Workspace

Job description

Job Description - Executive Administrative Assistant I (226 Days) (RTP20260922-009)

Job Description

Description

• Coordinate the department's day-to-day functions to meet the objectives of the area, department, and District while serving as the executive assistant to the Assistant Superintendent.
• Serve as the liaison between the Assistant Superintendent and other departmental leadership, providing information and instruction relating to the department's daily operations.
• Organize and maintain routine office work, provide work direction for clerical staff and make arrangements for appointments, conferences, interviews, and travel.
• Perform administrative duties, including maintaining the department filing system, processing routine correspondence, placing and receiving telephone calls and recorded messages, typing documents and correspondence, and ordering and maintaining supplies.
• Initiate, track, and submit all departmental bi-weekly and monthly payroll records.
• Generate requisitions for supplies and services as needed and assist with the budget preparation to meet District guidelines and goals, and maintain files on vendors, contracts, expenditures, payroll, and equipment distribution.
• Ensure the proper processing of all district forms and adherence to District Policy.
• Provide regular feedback to the Assistant Superintendent regarding the status of projects needs/concerns of department heads.
• Foster a collaborative working and learning environment.
• Engage in on site collaboration/interaction with department leadership, team members, customers, and stakeholders, ensuring effective communication and coordination across all organizational levels.

Qualifications

• Accredited High School Diploma is required.
• Five years' directly related administrative experience; advanced clerical training preferred.
• Strong organizational, communication, and interpersonal skills required to achieve the goals of the position.
• Proficient in computer skills, specifically with MS Windows, MS Office Professional, and Google Workspace applications.
• Understanding of school and district organization, operations, policies, goals and objectives.
• The ability to function independently and perform responsibilities with limited supervision and manage multiple priorities simultaneously.
• Competency to communicate and interface effectively with a wide variety of district personnel and members of the community.