ANTICIPATED: Office Manager (Grades: EC-5)

Dallas Independent School District; Dallas (TX); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Dallas Independent School District is seeking an Office Manager (EC-5) to support the Principal with secretarial functions, calendars, communications, and campus operations. The role requires coordinating staff schedules, attendance records, and budget-related tasks, with emphasis on accuracy and timeliness.

Regular attendance is essential. Candidates should have a High School Diploma or Associate’s Degree in business, plus several years of clerical experience and proficiency in Windows and

Qualifications

• High School Diploma or Associate’s Degree in business related area.
• Three years of related clerical and/or secretarial experience or equivalent.
• Demonstrated knowledge of district organization, operations, and policies.
• Demonstrated computer skills with Windows and Microsoft Office applications.
• Demonstrated flexibility to cope with a rapidly changing world and stay current.

Responsibilities

• Perform secretarial functions for the Principal including communications for approval and signature.
• Coordinate and maintain Principal and school calendars.
• Coordinate district-level information for the principal (weekly bulletins, events, meetings, deadlines).
• Coordinate schedules and work assignments for Principal’s clerk and office helpers.
• Attend required administrative meetings and trainings.
• Maintain office supplies and materials in advance of need.
• Serve as contact for staff, substitutes, students, parents, and community regarding campus operations.
• Utilize attendance reports to monitor staff attendance and reconcile records.
• Manage supplemental pay activity codes, reports, and timecards; maintain documentation.
• Ensure compliance with supplemental pay policies and procedures.
• Use Budget Manager Reports to monitor and adjust line item accounts.
• Maintain budgets aligned to Campus Action Plan.
• Manage requisitions and payments, including funding verification and supporting documents.
• Maintain documents related to expenditures of grants and Activity Funds.
• Perform responsibilities related to maintenance/reconciliation of Activity funds.
• All other duties as assigned by the Principal.
• Regular and punctual attendance at the worksite is required.

Education

High School Diploma

Associate’s Degree in business related area

Tools

Microsoft Office

Job description

Job Description - ANTICIPATED: Office Manager (Grades: EC-5) (RTP20260924-019)

Job Description

Description

Job Description

• Perform secretarial functions for the Principal including generation of communications for Principal’s approval and signature.
• Coordinate and maintain Principal and school-wide calendars.
• Coordinate district-level information for the principal to include, but not limited to weekly bulletins, events, training, meetings, and deadlines.
• Coordinate schedules and work assignments for Principal’s clerk and all other office helpers.
• Attend all required administrative meetings and trainings.
• Maintain adequate office supplies and materials in advance of need.
• Serve as point of contact for staff, substitutes, students, parents, and community with regards to general campus operations.
• Effectively utilize attendance reports to monitor and maintain daily staff attendance records and reconcile monthly, bi-weekly, and supplemental attendance records.
• Manage supplemental pay activity requests including creation of supplemental pay activity codes, review supplemental pay reports, and reconcile timecards, ensure all required supplemental documentation is submitted and properly maintained.
• Ensure all supplemental pay policies and procedures are followed by all campus staff.
• Effectively use Budget Manager Reports to monitor and adjust line item accounts.
• Maintain budgets to ensure adequate funding and alignment to Campus Action Plan.
• Manage requisitions and reconciliation process to include but not limited to generation of requisitions, verification of funding, maintenance of supporting documents, receipt of materials/services, and monitoring of payments.
• Maintain all documents related to expenditures of grants and Activity Funds including materials, contracts and events, field trips, and personnel utilization.
• Perform responsibilities related to maintenance/reconciliation of Activity funds including entering receipts, balancing bank statements, counting money and preparing bank deposits for daily pick up.
• All other duties as assigned by the Principal.
• Regular and punctual attendance at the worksite is required for this position

WORK ENVIRONMENT: The noise level in the work environment is usually moderate. Travel throughout the district is integral to this job. A remote working environment /alternate work arrangement is not an option for campus-based employees/campus-based positions because regular and punctual attendance at the worksite and performing all duties at the worksite are essential job duties for all campus-based personnel.

Qualifications

• High School Diploma and three years of related clerical and/or secretarial experience or Associate’s Degree in business related area
  
• Demonstrated knowledge of district organization, operations, and administrative policies.
• Demonstrated computer skills with Windows and Microsoft Office applications.
• Demonstrated flexibility to cope with the challenges of a rapidly changing world
• Demonstrated willingness to remain current with the latest developments in the profession