Executive Administrative Assistant - Government Resource Center

The Ohio State University Wexner Medical Center; Columbus (OH); Hybrid; USD 45,000 - 65,000; Full time

Job summary

The Ohio Colleges of Medicine Government Resource Center (GRC) invites applications for an Executive Administrative Assistant who provides advanced, confidential, and proactive high-level administrative support to the Director and Associate Director. The role includes calendar management, executive communications, travel coordination, and document preparation.

Working within priorities, the position supports governance activities and strategic initiatives, serving as a primary liaison with

Qualifications

• Bachelor's degree or equivalent experience.
• 2 years of relevant experience required.
• A pre-employment physical including a drug screen may be required.

Responsibilities

• Plans, coordinates, and manages complex administrative functions for the Director and Associate Director of the GRC.
• Manages calendar, meetings, and executive communications; coordinates travel and expense processes.
• Prepares and reviews documents; supports governance activities and strategic initiatives.
• Acts as liaison with senior university/medical center leaders, faculty, staff, and external partners on confidential matters.

Skills

Microsoft Office

Co-Pilot

TEAMS

Zoom

Outlook

Google Suite

Education

Bachelor's degree or equivalent experience

Job description

Current Employees and Students: Please log in to Workday to use the internal job search and application process.

The Ohio Colleges of Medicine Government Resource Center (GRC) invites applications for an Executive Administrative Assistant who provides advanced, confidential, and proactive high-level administrative support. Independently plans, coordinates, and manages complex administrative functions for the Director and Associate Director of the GRC, including calendar and meeting management, executive communications, document preparation and review, travel and expense coordination, purchasing and payment requests, and prioritization of time-sensitive matters.

Working within established priorities and procedures, the position applies professional judgment to support executive priorities, governance activities, and administrative operations aligned with GRC’s strategic initiatives and state agency partnerships. Serves as a primary liaison with senior university and medical center leaders, faculty, staff, and external partners regarding confidential matters, exercising sound judgment, diplomacy, discretion, and initiative in managing sensitive information and competing priorities. Anticipates, triages, and resolves complex administrative issues within established college, university, and office policies, escalating precedent-setting matters as appropriate.

Develops and/or maintains working knowledge of health policy trends and GRC strategic initiatives to prepare briefing documents and assist in reviewing memos, presentations, and reports for leadership and external stakeholders, including the Ohio Council of Medical School Deans. The position shares information across GRC programs and partners on routine and non-routine matters, flags issues for leadership attention, and helps communicate policy and program developments to support operational decision making.

The position supports facility operations, space utilization, and administrative workflow protocols to meet GRC’s evolving needs as a large hybrid organization. The Administrative Specialist reviews administrative processes, recommends opportunities to improve coordination and efficiency, and helps maintain procedures consistent with university requirements. Supports GRC administrative operations, meetings, retreats, records, and special projects as assigned.

Required Qualifications

Bachelor's degree or equivalent experience. 2 years of relevant experience required. Qualified candidates may be requested to complete a pre-employment physical including a drug screen.

Additional Desired Qualifications

2-4 years of progressively responsible administrative experience, including advanced calendar, meeting, travel, correspondence, and priority management support for senior leaders or high-profile stakeholders preferred. Demonstrated discretion, diplomacy, sound judgment, and professionalism in handling confidential and sensitive information. Experience in an academic medical center, public sector, health sciences, or similarly complex setting preferred. Fluency in Microsoft Office, Co-Pilot, TEAMS, zoom, Outlook, Google Suite desired.

Function: Business Planning and Operations

Subfunction: Administrative Assistance

Band: Individual Contributor-Specialized

Level: S2

The Ohio Colleges of Medicine Government Resource Center’s mission is to identify, research, and spread innovative practices to improve health for all Ohioans through partnerships with healthcare, state, and academic leaders. The GRC’s current work encompasses critical issues in public health and health services, including family health, behavioral health, Ohio Medicaid membership, management of chronic conditions such as diabetes and hypertension, and health system payment innovation. See more about GRC’s project work here: https://grc.osu.edu/Projects

The GRC is a family-friendly workplace that supports in-person and remote-hybrid work arrangements. Our philosophy is to provide staff with the training, mentorship and professional development opportunities needed to meet their professional goals, and to proactively develop GRC’s future leadership within the organization.

Thank you for your interest in working at Ohio State.

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.