Executive Administrative Assistant - Government Resource Center

The Ohio State University; Columbus (OH); Hybrid; USD 52,000 - 64,000; Full time

Job summary

The Ohio State University’s Government Resource Center seeks an Executive Administrative Assistant who provides high-level administrative support to the Director and Associate Director. You will manage calendars, communications, documents, travel, and purchasing within a large hybrid organization.

Role requires discretion, strong judgment, and the ability to coordinate with senior leaders and external partners.

Qualifications

• Bachelor's degree or equivalent experience.
• 2 years of relevant experience required.
• Pre-employment background check and drug screen may be required.
• Experience in an academic medical center, public sector, health sciences, or similarly complex setting preferred.

Responsibilities

• Independently plans, coordinates, and manages complex administrative functions for the Director and Associate Director of the GRC.
• Maintains calendar and meeting management; drafts executive communications; prepares documents and reports.
• Coordinates travel arrangements and expense processing; handles purchasing requests and prioritization of time-sensitive matters.
• Serves as a liaison with senior university leaders, faculty, staff, and external partners while handling confidential information.

Skills

Administrative support

Calendar management

Communications

Travel coordination

Purchasing

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Co-Pilot

TEAMS

Zoom

Outlook

Google Suite

Job description

Screen reader users may encounter difficulty with this site. For assistance with applying, please contact [e-mail]. If you have questions while submitting an application, please review these frequently asked questions. Current Employees and Students: If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process. Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following: Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required. Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application. Job Title: Executive Administrative Assistant - Government Resource Center Department: Health Sciences | Government Resource Center The Ohio Colleges of Medicine Government Resource Center (GRC) invites applications for an Executive Administrative Assistant who provides advanced, confidential, and proactive high-level administrative support. Independently plans, coordinates, and manages complex administrative functions for the Director and Associate Director of the GRC, including calendar and meeting management, executive communications, document preparation and review, travel and expense coordination, purchasing and payment requests, and prioritization of time-sensitive matters. Working within established priorities and procedures, the position applies professional judgment to support executive priorities, governance activities, and administrative operations aligned with GRC’s strategic initiatives and state agency partnerships. Serves as a primary liaison with senior university and medical center leaders, faculty, staff, and external partners regarding confidential matters, exercising sound judgment, diplomacy, discretion, and initiative in managing sensitive information and competing priorities. Anticipates, triages, and resolves complex administrative issues within established college, university, and office policies, escalating precedent-setting matters as appropriate. Develops and/or maintains working knowledge of health policy trends and GRC strategic initiatives to prepare briefing documents and assist in reviewing memos, presentations, and reports for leadership and external stakeholders, including the Ohio Council of Medical School Deans. The position shares information across GRC programs and partners on routine and non-routine matters, flags issues for leadership attention, and helps communicate policy and program developments to support operational decision making. The position supports facility operations, space utilization, and administrative workflow protocols to meet GRC’s evolving needs as a large hybrid organization. The Administrative Specialist reviews administrative processes, recommends opportunities to improve coordination and efficiency, and helps maintain procedures consistent with university requirements. Supports GRC administrative operations, meetings, retreats, records, and special projects as assigned. Required Qualifications Bachelor's degree or equivalent experience. 2 years of relevant experience required. Qualified candidates may be requested to complete a pre-employment physical including a drug screen. Additional Desired Qualifications 2-4 years of progressively responsible administrative experience, including advanced calendar, meeting, travel, correspondence, and priority management support for senior leaders or high-profile stakeholders preferred. Demonstrated discretion, diplomacy, sound judgment, and professionalism in handling confidential and sensitive information. Experience in an academic medical center, public sector, health sciences, or similarly complex setting preferred. Fluency in Microsoft Office, Co-Pilot, TEAMS, zoom, Outlook, Google Suite desired. Function: Business Planning and Operations Subfunction: Administrative Assistance Band: Individual Contributor-Specialized Level: S2 Additional Information: The Ohio Colleges of Medicine Government Resource Center’s mission is to identify, research, and spread innovative practices to improve health for all Ohioans through partnerships with healthcare, state, and academic leaders. The GRC’s current work encompasses critical issues in public health and health services, including family health, behavioral health, Ohio Medicaid membership, management of chronic conditions such as diabetes and hypertension, and health system payment innovation. See more about GRC’s project work here: https://grc.osu.edu/Projects The GRC is a family-friendly workplace that supports in-person and remote-hybrid work arrangements. Our philosophy is to provide staff with the training, mentorship and professional development opportunities needed to meet their professional goals, and to proactively develop GRC’s future leadership within the organization. Location: Pressey Hall (0309) Position Type: Regular Scheduled Hours: 40 Shift: First Shift Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process. Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions. The university is an equal opportunity employer, including veterans and disability. At Ohio State, you’ll find work that inspires you. We offer roles and growth opportunities in countless fields and specialties — including a job that’s right for you. Ohio State benefits give you options to take care of what matters most to you — and opportunities to make adjustments as your life and needs change, including:

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

As Buckeyes, we accomplish more together. No matter your role, you’ll be part of creating what people need now: pathways to education, research and health care. Working at Ohio State means you’re part of a team with a strong sense of community and an unwavering commitment to excellence — and, of course, incomparable Buckeye spirit. We bring out the best in people, help each other succeed and learn together. By joining Ohio State, you become part of a top-20 public university with one of America’s leading academic health centers. We’re a team of dedicated colleagues with access to boundless resources that support you. Review the Frequently Asked Questions for details on using Workday and submitting your application.