Executive Administrative Assistant Government Office

City of Livonia; Livonia (MI); On-site; USD 58,000 - 65,000; Full time

Job summary

City of Livonia is seeking an Administrative Assistant III to support the Mayor’s Office. The role requires handling confidential information, preparing e-agenda items, drafting official communications, and assisting with community projects.

Strong MS Word/Outlook skills and a minimum three years of admin experience are essential. Starting salary ranges from $58,260.80 to $64,771.20 annually with adjustments after six months and one year; eligibility list created after a qualifying exam and

Qualifications

• High school diploma or GED required with three years of secretarial/admin support in the last six years.
• Proficiency in Word and Outlook; strong written and verbal communication skills.
• Knowledge of Microsoft Office Suite and standard business communication.
• Ability to manage time, prioritize tasks, and handle confidential information.

Responsibilities

• Prepare and process e-agenda items by Electronic Information Transmittal.
• Compose letters, memos, official documents, reports for the Mayor.
• Assist the Mayor with community service projects and research.
• Handle inquiries from citizens in person or by phone with follow-up.
• Schedule meetings and manage accompanying paperwork.
• Reserve rooms and set up meetings and activities for Leadership Staff.
• Oversee petty cash and payroll processing; process PO requests.
• Maintain office equipment and related duties as assigned.

Skills

English proficiency

Written and verbal communication

Attention to detail

Problem solving

Education

High school diploma or GED

Tools

Microsoft Office Suite

Outlook

Job description

City of Livonia is seeking an Administrative Assistant III to support the Mayor’s Office. The role requires handling confidential information, preparing e-agenda items, drafting official communications, and assisting with community projects.

Strong MS Word/Outlook skills and a minimum three years of admin experience are essential. Starting salary ranges from $58,260.80 to $64,771.20 annually with adjustments after six months and one year; eligibility list created after a qualifying exam and