Executive Administrative Assistant for Research VP (On-Site)

Touro College; Town of Mount Pleasant (NY); On-site; USD 31,000 - 36,000; Full time

Job summary

Talentify in Town of Mount Pleasant, NY seeks an on-site Administrative Assistant to support the VP for Research and OVPR team. Responsibilities include calendar management, front desk tasks, expense oversight, and event coordination under leadership direction.

The ideal candidate has a Bachelor’s degree and 2–3 years of administrative experience in academia or research, strong MS Office skills, and the ability to work under pressure in a fast-paced environment. This is a full-time on-site role.

Qualifications

• Bachelor's degree preferred, with a background in communications, health administration, or finance.
• Strong Microsoft Office skills including Word, Excel, PowerPoint, Outlook, and MS Teams.
• 2–3 years of administrative work in academia or research institutions is highly preferable.
• Experience managing VP calendars, travel, and general office duties is desirable.

Responsibilities

• Manage front desk and screen calls or visitors; maintain files and restock supplies.
• Oversee department expenses (lab supplies, reimbursements, budgets); assist with financial tasks.
• Maintain VP calendar and records; assist with staff and volunteer onboarding.
• Contribute to event organization and general administrative projects as needed.

Skills

Microsoft Office

Calendar management

Organizational skills

Professional communication

Attention to detail

Education

Bachelor's degree

Tools

Excel

PowerPoint

Outlook

MS Teams

Zoom

Job description

Talentify in Town of Mount Pleasant, NY seeks an on-site Administrative Assistant to support the VP for Research and OVPR team. Responsibilities include calendar management, front desk tasks, expense oversight, and event coordination under leadership direction.

The ideal candidate has a Bachelor’s degree and 2–3 years of administrative experience in academia or research, strong MS Office skills, and the ability to work under pressure in a fast-paced environment. This is a full-time on-site role.