Executive Administrative Assistant & CRM Coordinator

Global Filtration inc; Waco (TX); On-site; USD 32,400 - 39,600; Full time

Job summary

Global Filtration Inc. is seeking a highly organized Executive Administrative Assistant to support the CEO, Executive Integrator, and multiple departments in a fast-paced, onsite environment in Waco.

The role blends executive support, CRM administration, customer service, and companywide coordination to ensure accurate records, timely responses, and smooth operations across all teams.

Qualifications

• Strong professional telephone presence and customer-service skills.
• Excellent written and verbal communication.
• Exceptional accuracy when working with names, part numbers, quantities, pricing, dates, and customer records.
• Strong organizational, time-management, and follow-through skills.
• Ability to prioritize multiple executive, customer, and departmental requests.
• Ability to exercise discretion and protect confidential information.

Responsibilities

• Provide direct administrative support to the CEO and Executive Integrator.
• Manage calendars, appointments, meeting preparation, reminders, correspondence, and follow-up assignments.
• Prepare documents, reports, agendas, presentations, spreadsheets, and meeting materials.
• Track deadlines, commitments, and action items involving executives and department leaders.
• Maintain organized electronic and physical records.
• Handle sensitive company and personnel information with discretion.
• Assist departments with approved administrative projects and document coordination.

Skills

Customer service

Communication

Organization

Discretion

Time management

Education

High school diploma or equivalent

Tools

Microsoft Office

CRM

Sage 100

ERP

Job description

Global Filtration Inc. is seeking a highly organized Executive Administrative Assistant to support the CEO, Executive Integrator, and multiple departments in a fast-paced, onsite environment in Waco.

The role blends executive support, CRM administration, customer service, and companywide coordination to ensure accurate records, timely responses, and smooth operations across all teams.