Executive Administrative Assistant — CEO Engagement & Projects

(EDO) Entertainment Data Oracle, Inc.; Leesburg (VA); On-site; USD 38,000 - 71,000; Full time

Benefits offered by this job

100% medical and dental insurance

Dependent care reimbursement

Paid disability and long-term care

Life insurance

401(k) with 4% company match

12 paid holidays per year

Job summary

Alliance Defending Freedom is seeking an Administrative Assistant II to provide comprehensive administrative and scheduling support to the Sr. Counsel, Director of CEO Engagement.

You will help manage meetings, travel, speaking engagements, and filings, while maintaining a high level of confidentiality and precision in a fast-paced ministry environment. The role emphasizes strong written and verbal communication, coordination of materials for CEO engagements, and cross-training to support the

Qualifications

• Bachelor's degree in English, Communications, Business Administration, or a related field.
• 3+ years of administrative experience.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and Adobe Acrobat Pro.
• Excellent written and verbal communications; interpersonal skills.
• Ability to interact at a high level with ministry friends, allied attorneys, ministry leaders, and other executive team members.
• Demonstrated ability to manage multiple assignments with urgency and maintain confidentiality.

Responsibilities

• Provide full administrative support to the Sr. Counsel, Director of CEO Engagement, including scheduling, expenses, travel-related activities, calendar control, bar registrations and CLE compliance, and assisting with CEO engagements, speeches, and public events.
• Coordinate and assist with planning Senior Leader events, All Team Meeting, and other regular teamwide meetings.
• Maintain a centralized database of CEO messaging materials, speech content, media appearances, and supporting resources; manage CLE, bar registrations, and speaking requests.
• Assist with expense reports, timecards, and PTO approvals for the CEO Office.
• Cross-train and assist in duties of the Sr. Counsel, Director of CEO Engagement, including travel logistics and stakeholder interactions; provide back-up coverage during travel.
• Work with Finance and HR to process recognition awards for team members.
• Related duties or special projects as assigned by the supervisor.

Skills

Administrative experience

MS Office Suite

Communication skills

Confidentiality

Time management

Education

Bachelor's degree in English/Communications/Business Administration

Tools

Adobe Acrobat Pro

Job description

Alliance Defending Freedom is seeking an Administrative Assistant II to provide comprehensive administrative and scheduling support to the Sr. Counsel, Director of CEO Engagement.

You will help manage meetings, travel, speaking engagements, and filings, while maintaining a high level of confidentiality and precision in a fast-paced ministry environment. The role emphasizes strong written and verbal communication, coordination of materials for CEO engagements, and cross-training to support the