Administrative Assistant II

Alliance Defending Freedom; Lansdowne (VA); On-site; USD 38,000 - 71,000; Full time

Benefits offered by this job

Medical and dental insurance

401(k) with company match

Paid time off and holidays

Job summary

Alliance Defending Freedom is seeking an Administrative Assistant II in Lansdowne, VA to provide expert administrative support to the Sr. Counsel, Director of CEO Engagement.

You will handle scheduling, travel, expenses, calendar control, and CLE compliance while assisting with speeches, public events, and briefing materials. You will also help coordinate large meetings, manage CEO communications resources, and ensure timely completion of projects.

Qualifications

• Bachelor's degree or related field required; 3+ years administrative experience.
• Proficiency in Word, PowerPoint, Excel, Outlook; Adobe Acrobat Pro.
• Excellent written and verbal communication; ability to maintain confidentiality and professionalism.

Responsibilities

• Provide full administrative support to the Sr. Counsel, Director of CEO Engagement, including scheduling, expenses, travel, calendar control, and CLE compliance.
• Assist with planning Senior Leader events, All Team Meetings and other teamwide meetings.
• Maintain centralized database of CEO messaging, speech content, media appearances, and supporting resources.
• Process expense reports, timecards, and PTO requests for the CEO Office.
• Provide back-up coverage for CEO travel, correspondence, and project coordination.

Skills

Administrative experience

Microsoft Office

Written and verbal communication

Confidentiality

Organizational skills

Punctuality and dependability

Education

Bachelor's Degree in English, Communications, Business Administration, or related field

Tools

Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)

Adobe Acrobat Pro

Job description

Make a difference with us! At Alliance Defending Freedom, we believe God has brought you here for His purpose—to stand for truth and defend the God-given right to live and speak it. Together, we protect religious freedom, free speech, the sanctity of life, marriage and family, and parental rights. Review our Statement of Faith to ensure we’re a fit for you.

Locations:

Lansdowne, VA

Team Overview

As an Administrative Assistant II, you will play a vital role in the day-to-day and long-term success of the ministry. You will report to the Sr. Counsel, Director of CEO Engagement and be responsible primarily for providing administrative, scheduling, and communications/correspondence support that enables the Sr. Counsel, Director of CEO Engagement to serve as a trusted advisor and on-the-ground support to the CEO. Additionally, this role will be highly project-oriented, and you will initiate and carry each project through to completion with a high degree of attention to detail and an overall standard of excellence. Lastly, you will provide overflow administrative support to the broader CEO Office as needed.

Key Responsibilities

• Provide full administrative support to the Sr. Counsel, Director of CEO Engagement, including scheduling, expenses, travel-related activities, calendar control, bar registrations and continuing legal education (CLE) compliance, and assisting with preparation for CEO engagements, speeches, and public events.
• Coordinate and assist with managing routine communications and meetings. This includes assisting with the planning of Senior Leader events, All Team Meeting, and other regular teamwide meetings.
• Support the Sr. Counsel, Director of CEO Engagement in maintaining a centralized database of CEO messaging materials, speech content, media appearances, and supporting resources, and in routine activities including continuing legal education (CLE), bar registrations, documenting speaking requests, and professional internal and external interactions.
• Assist with expense reports, timecards, and PTO request approvals in support of the office of CEO.
• Cross-train and assist in the duties and responsibilities of the Sr. Counsel, Director of CEO Engagement, who specializes in preparing, researching, writing, and coordinating briefing materials for the CEO, and in logistics and planning for CEO travel, speaking engagements, and stakeholder interactions. This includes providing back-up coverage in support of the CEO during the Sr. Counsel’s travel, including but not limited to managing correspondence, select communications, and projects essential to the efficiency and internal and external goodwill of the CEO Office.
• Work with Finance and HR to process recognition awards for team members.
• Related duties or special projects as assigned by the supervisor.

Minimum Qualifications

• Bachelors Degree in English, Communications, Business Administration, or a related field.
• 3+ years of administrative experience.
• Proficiency in Microsoft Office Suite, including Word, PowerPoint, Excel, Outlook, and Adobe Acrobat Pro.
• Excellent communications skills - written (including proofreading and editing), verbal, and interpersonal communication.
• Ability to interact at a high level with ministry friends, allied attorneys, ministry leaders, and other executive team members.
• Ability to manage all assignments with excellence - acting with a sense of urgency, meeting deadlines and professionally maintaining confidentiality.
• Superior organizational skills and strong attention to detail.
• Self-starter with a proven record of punctuality and dependability.

Pay & Benefits

At Alliance Defending Freedom, we offer a competitive compensation and benefits package to support your well-being and growth. While we do not disclose specific salary ranges, our compensation is competitive with top non-profit law firms. Our benefits include 100% covered medical and dental insurance, medical and dependent care reimbursement, paid disability, long-term care, life insurance, and a 401(k) plan with a 4% company match. We prioritize work-life balance with paid time off and 12 paid holidays each year.

Want to Know More About ADF?

This salary range is reflective of a position based in Lansdowne, VA. This range is a good-faith estimate, and the actual salary may vary based on the candidate’s experience, skills, qualifications, and office location.

Virginia Salary Range

$48,200—$70,800 USD