Executive Administrative Assistant - Automotive Services

JAI Bot; Savannah (GA); On-site; USD 65,000 - 88,000; Full time

Job summary

JAI Bot in Savannah, GA is seeking an Executive Administrative Assistant - Automotive Services to support service scheduling, parts availability, and customer follow-up. The role blends hands-on execution with precise documentation and collaboration across operational and technical teams.

You will manage executive calendars, organize meeting materials, coordinate travel, and handle confidential correspondence while ensuring workshop activity aligns with accurate service and parts records.

Qualifications

• 1+ year of relevant experience or equivalent practical training.
• Ability to document decisions, communicate clearly, and handle business information responsibly.
• Experience supporting automotive services is preferred.

Responsibilities

• Manage executive calendars
• Organize meeting materials
• Coordinate travel
• Handle confidential correspondence
• Connect workshop activity with service and parts records
• Record evidence behind recommendations
• Coordinate handoffs to ensure accurate completion

Skills

Calendar management

Document preparation

Discretion

Meeting coordination

Automotive services experience

Communication

Job description

Role overview: The Executive Administrative Assistant - Automotive Services is based in Savannah, Georgia and supports service scheduling, parts availability, and customer follow-up. This position combines hands-on execution with reliable documentation and collaboration across operational and technical teams.

Responsibilities

• Manage executive calendars
• Organize meeting materials
• Coordinate travel
• Handle confidential correspondence
• Apply these responsibilities to service scheduling, parts availability, and customer follow-up
• Work with process owners to connect workshop activity with accurate service and parts records
• Identify problems early
• Record the evidence behind recommendations
• Coordinate handoffs so agreed work is completed accurately

Qualifications

• 1+ year of relevant experience or equivalent practical training
• Demonstrated capability in calendar management, document preparation, discretion, and meeting coordination
• Experience supporting automotive services is preferred
• Ability to document decisions, communicate clearly, and handle business information responsibly

Estimated annual cash compensation: USD 65,000 to 88,000. Work arrangement: Full-Time, On-site in Savannah, Georgia. No benefits or incentive plan is asserted.

calendar management, document preparation, discretion, and meeting coordination