Executive Assistant - President of Vehicle Lifetime Solutions- Americas

Schaeffler Technologies AG & Co. KG; Fort Mill (SC); On-site; USD 65,000 - 90,000; Full time

Job summary

Schaeffler Vehicle Lifetime Solutions USA LLC in Fort Mill, SC is seeking an Executive Assistant to the President of Vehicle Lifetime Solutions- Americas. You will manage calendars, coordinate communications, and prepare presentations for executive leadership.

Requirements include a Bachelor's degree and advanced skills in Word, Excel, PowerPoint, and MS Teams, with a professional, discreet demeanor and the ability to handle confidential matters under pressure.

Qualifications

• Bachelor's degree in Business Administration, Communications, Organizational Leadership, or related field.
• Highly proficient in Word, Excel, PowerPoint, and MS Teams.
• Professional and calm composure under pressure handling confidential matters with discretion.
• Provides initiative and follow-through while maintaining accuracy and attention to detail.
• Able to manage multiple priorities while meeting deadlines.
• Applicants must be authorized to work in the US without employment visa or sponsorship.

Responsibilities

• Serve as the main point of contact for the President, handling communications with customers, suppliers, and staff.
• Manage the President’s calendar of appointments, meetings, functions, and travel.
• Prepare detailed presentations based on information from meetings, reports, and direct reports.
• Organize office procedures, sort and distribute communications, and optimize workflow.
• Schedule meetings, take minutes, capture notes, and track follow-up items and deliverables.
• Oversee time and travel management and expenses for the President and team members.
• Support project or program management in planning, structuring and controlling of all assigned projects.
• Take over project controlling with respect to financials, resources and project guidelines and ensure proper project communication, documentation and review.

Skills

Discretion

Attention to detail

Multitasking

Communication skills

Education

Bachelor's degree

MBA (preferred)

Tools

Word

Excel

PowerPoint

MS Teams

Job description

Executive Assistant - President of Vehicle Lifetime Solutions- Americas

Location: Fort Mill, SC, US, 29715

Your Key Responsibilities

• Serve as the main point of contact for the President, handling communications with customers, suppliers, and staff.
• Manage the President’s complex calendar of appointments, meetings, functions, and travel.
• Prepare detailed presentations based on information from meetings, reports, and direct reports.
• Organize office procedures, sort and distribute communications, and optimize workflow.
• Schedule meetings, take minutes, capture notes, and track follow-up items and deliverables.
• Oversee time and travel management and expenses for the President and team members.
• Possesses a continuous improvement and solutions-oriented mindset, leveraging emerging technologies, AI-enabled tools, and digital solutions to increase efficiency, improve business processes, and support organizational objectives.
• Handle multiple high-priority tasks in a fast-paced environment, ensuring coordination and follow-through.
• Support project or program management in planning, structuring and controlling of all assigned projects.
• Evaluate capacities needed and coordinate project planning, staffing and resourcing.
• Monitor project progress and continuously check availability and utilization of capacities, resources, services and materials.
• Coordinate and prepare gate- or milestone meetings, reports on progress, critical incidents and risks from PO perspective.
• Take over project controlling with respect to financials, resources and project guidelines and ensure proper project communication, documentation and review.
• If required, plan and reconcile deliveries of goods, services and materials needed for the project in cooperation with project procurement.

Your Qualifications

Required:

• Bachelor's degree in Business Administration, Communications, Organizational Leadership, or related field.
• Highly proficient in Word, Excel, PowerPoint,and MS Teams.
• Professionaland calm composure while workingunder pressure to handle a wide variety of activities and confidential matters with discretion.
• Provides the highest level of initiative and follow-through while maintaining accuracy and attention to detail.
• Able to manage multiple priorities while meeting deadlines.
• Applicants must be authorized to work in the US without employment visa or other sponsorship.

Preferred

• MBA or degree in Automotive Aftermarket Management.
• Experience supporting senior executives or C-suite leadership.
• Works independently and performs all responsibilities with a high level of professionalism, judgment, discretion, a positive attitude, tact, and poise, and follows directions with minimal supervision.

Your Contact

Schaeffler Vehicle Lifetime Solutions USA LLC

[phone]