Executive Administrative Assistant, Advancement Operations

Hawai'i Pacific University; Honolulu (HI); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Time Off

Tuition Waiver

Health and Wellness

Job summary

Hawai'i Pacific University in Honolulu, HI seeks an Administrative Assistant (Advancement) to support the Vice President and senior staff. The role focuses on executive scheduling, donor gift processing coordination, and front-line inquiries, ensuring smooth operations for University Advancement.

This temporary positions supports a high-trust, high-impact environment and requires excellent organizational, communication, and time-management skills, with the ability to handle sensitive information

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Two years of professional administrative or executive support experience.
• Strong written and verbal communication skills.
• Highly organized, detail-oriented, and able to manage multiple priorities.
• Proficiency with Microsoft Office Suite and calendar management.
• Experience coordinating travel for senior staff and handling confidential information.

Responsibilities

• Provide executive scheduling support for the VP, AVP, and other senior leaders.
• Coordinate donor visits, meetings, and travel arrangements.
• Prepare briefing materials, reports, and correspondence for donor meetings.
• Serve as primary point of contact for inquiries to University Advancement.
• Manage gift intake, processing coordination, and donor acknowledgments.
• Administer invoices, expenses, and vendor payments; support budget tracking.

Skills

Calendar management

Scheduling

Verbal communication

Written communication

Discretion

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Raiser's Edge

Job description

Hawai'i Pacific University in Honolulu, HI seeks an Administrative Assistant (Advancement) to support the Vice President and senior staff. The role focuses on executive scheduling, donor gift processing coordination, and front-line inquiries, ensuring smooth operations for University Advancement.

This temporary positions supports a high-trust, high-impact environment and requires excellent organizational, communication, and time-management skills, with the ability to handle sensitive information