Executive Admin Assistant — On-Site Leadership Support

Island Hospitality Management-Corporate Office; West Palm Beach (FL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Healthcare including Medical, Dental,

Vision Insurance

HSA & FSA plans

Dependent care FSA

Identity Theft Protection

Commuter benefits

Pet Insurance

PTO and Payroll Wellness

Employee Assistance Program

Wellness Subscriptions

Paid Sick and Vacation Time

Family Leave

401(k) Retirement plan

Job summary

Island Hospitality Management is seeking an Office Administrative Assistant to support the President and Executive Leadership Team. The role requires exceptional organizational skills, discretion with sensitive information, and the ability to multitask.

This is an on-site position that involves consistent in-office work and the flexibility to adjust work hours as needed to meet business demands, with opportunity to support special projects and coordinate calendars and communications within a

Qualifications

• Proven experience as an Administrative Assistant or in a similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Ability to work independently and as part of a team.
• High level of professionalism and discretion.
• Strong problem-solving skills and attention to detail.

Responsibilities

• Manage and maintain calendars, including meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
• Handle confidential information with discretion.
• Act as a liaison between the Leadership Team and internal/external stakeholders.
• Assist with special projects and initiatives as needed.
• Perform general administrative duties, such as filing, photocopying, and office coordination.

Skills

Organizational skills

Time management

Written & verbal communication

Discretion

Teamwork

Tools

Microsoft Office Suite

Microsoft Teams

Job description

Island Hospitality Management is seeking an Office Administrative Assistant to support the President and Executive Leadership Team. The role requires exceptional organizational skills, discretion with sensitive information, and the ability to multitask.

This is an on-site position that involves consistent in-office work and the flexibility to adjust work hours as needed to meet business demands, with opportunity to support special projects and coordinate calendars and communications within a