Executive Administrative Assistant 1

MAHLE; Farmington Hills (MI); On-site; USD 75,000 - 110,000; Full time

Job summary

MAHLE is seeking an Executive Administrative Assistant to support the Vice President of Finance, Accounting & Legal Affairs North America. This role partners with senior leadership to maximize executive effectiveness, coordinate leadership activities, and drive productivity using Microsoft 365 and AI-enabled tools.

You will manage complex calendars, prepare reports and dashboards, coordinate travel, and handle confidential information with discretion and professionalism.

Qualifications

• Provide executive-level professional support to the Vice President and Finance Leadership Team.
• Manage complex calendars, schedules, priorities, meetings, and executive communications.
• Prepare executive presentations, reports, correspondence, dashboards, and meeting materials utilizing Microsoft 365 applications.
• Coordinate leadership meetings, document action items, and track follow-up activities.
• Serve as gatekeeper for executive priorities and protect focus time through effective prioritization.
• Plan and coordinate domestic and international travel arrangements and related logistics.

Responsibilities

• Prepare and process expense reports through applicable corporate systems.
• Act as liaison with employees, executives, external partners, and corporate leadership.
• Leverage Microsoft Outlook, Teams, Word, Excel, PowerPoint, OneNote, SharePoint, Copilot, and other digital workplace tools.
• Identify opportunities to improve efficiency through automation, AI, process improvement, and standardization.
• Coordinate special projects, leadership events, off-site meetings, and cross-functional initiatives.

Skills

Executive support

Calendar management

Microsoft 365

Communication

Discretion

Project coordination

Travel coordination

Education

High school diploma

Associate or Bachelor’s degree preferred

Tools

SAP Concur

Job description

Your Contribution

As a Executive Administrative Assistant, you will be supporting the Vice President of Finance, Accounting & Legal Affairs North America serving as a trusted business partner responsible for maximizing executive effectiveness, improving organizational efficiency, coordinating leadership activities, and leveraging Microsoft 365 and AI-enabled workplace tools to drive productivity, handling highly confidential information and performing with exceptional judgment, professionalism, initiative, and organizational skills.

• Provide executive-level professional support to the Vice President and Finance Leadership Team.
• Manage complex calendars, schedules, priorities, meetings, and executive communications.
• Prepare executive presentations, reports, correspondence, dashboards, and meeting materials utilizing Microsoft 365 applications.
• Coordinate leadership meetings, document action items, and track follow-up activities.
• Serve as gatekeeper for executive priorities and protect focus time through effective prioritization.
• Plan and coordinate domestic and international travel arrangements and related logistics.
• Prepare and process expense reports through applicable corporate systems.
• Act as liaison with employees, executives, external partners, and corporate leadership.
• Leverage Microsoft Outlook, Teams, Word, Excel, PowerPoint, OneNote, SharePoint, Copilot, and other digital workplace tools.
• Identify opportunities to improve efficiency through automation, AI, process improvement, and standardization.
• Coordinate special projects, leadership events, off-site meetings, and cross-functional initiatives.

Your Experience & Qualifications

• High school diploma required; associate or bachelor’s degree preferred.
• Minimum 7 years of executive administrative experience supporting senior leaders.
• Advanced proficiency in Microsoft 365 including Outlook, Teams, PowerPoint, Word, Excel, SharePoint, OneNote, and Copilot.
• Excellent organizational, project coordination, and time management skills.
• Demonstrated ability to manage highly confidential information.
• Excellent written and verbal communication skills.
• Strong attention to detail, problem-solving ability, and follow-through.
• Experience with SAP Concur and global organizations is a plus

Our Offer

We will provide a collaborative environment working on exciting assignments, along with ongoing personal & career development opportunities, attractive salary & extensive personal benefits. After receiving your online application, the interview process will typically be, a screening call followed by Personal Interview(s).

#TeamMAHLE is diverse, and we see that as a great advantage! We welcome applications with diverse experiences, backgrounds, and identities.

Do you have any questions?

[e-mail]