Executive Administrative Assistant 1

MAHLE Industries, Incorporated; Farmington Hills (MI); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Salary & extensive personal benefits

Job summary

MAHLE Industries, Incorporated in Farmington Hills, MI, seeks an Executive Administrative Assistant to support the Vice President of Finance, Accounting & Legal Affairs North America. You will be a trusted partner responsible for maximizing executive effectiveness, coordinating leadership activities, and leveraging Microsoft 365 and AI-enabled tools to drive productivity.

The role requires handling confidential information with judgment and initiative, managing calendars and travel, preparing

Qualifications

• High school diploma required.
• 7+ years of executive administrative experience supporting senior leaders.
• Advanced proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Word, Excel, SharePoint, OneNote, Copilot).
• Excellent organizational, project coordination, and time management skills.
• Ability to handle highly confidential information.
• Excellent written and verbal communication skills.
• Experience with SAP Concur and global organizations is a plus.

Responsibilities

• Provide executive-level professional support to the Vice President and Finance Leadership Team.
• Manage complex calendars, schedules, priorities, meetings, and executive communications.
• Prepare executive presentations, reports, correspondence, dashboards, and meeting materials utilizing Microsoft 365.
• Coordinate leadership meetings, document action items, and track follow-up activities.
• Serve as gatekeeper for executive priorities and protect focus time through effective prioritization.
• Plan and coordinate domestic and international travel arrangements and related logistics.
• Prepare and process expense reports through applicable corporate systems.
• Act as liaison with employees, executives, external partners, and corporate leadership.
• Leverage Microsoft Outlook, Teams, Word, Excel, PowerPoint, OneNote, SharePoint, Copilot, and other digital workplace tools.
• Identify opportunities to improve efficiency through automation, AI, process improvement, and standardization.
• Coordinate special projects, leadership events, off-site meetings, and cross-functional initiatives.

Skills

Executive-level support

Calendar & travel management

Written and verbal communication

Discretion and confidentiality

Time management & prioritization

Problem solving

Education

High school diploma

Associate or bachelor's degree preferred

Tools

Microsoft 365 Suite

Outlook

Teams

PowerPoint

Word

Excel

SharePoint

Copilot

SAP Concur

Job description

Your Contribution:

As a Executive Administrative Assistant, you will be supporting the Vice President of Finance, Accounting & Legal Affairs North America serving as a trusted business partner responsible for maximizing executive effectiveness, improving organizational efficiency, coordinating leadership activities, and leveraging Microsoft 365 and AI-enabled workplace tools to drive productivity, handling highly confidential information and performing with exceptional judgment, professionalism, initiative, and organizational skills.

• Provide executive-level professional support to the Vice President and Finance Leadership Team.


• Manage complex calendars, schedules, priorities, meetings, and executive communications.


• Prepare executive presentations, reports, correspondence, dashboards, and meeting materials utilizing Microsoft 365 applications.


• Coordinate leadership meetings, document action items, and track follow-up activities.


• Serve as gatekeeper for executive priorities and protect focus time through effective prioritization.


• Plan and coordinate domestic and international travel arrangements and related logistics.


• Prepare and process expense reports through applicable corporate systems.


• Act as liaison with employees, executives, external partners, and corporate leadership.


• Leverage Microsoft Outlook, Teams, Word, Excel, PowerPoint, OneNote, SharePoint, Copilot, and other digital workplace tools.


• Identify opportunities to improve efficiency through automation, AI, process improvement, and standardization.


• Coordinate special projects, leadership events, off-site meetings, and cross-functional initiatives.

Your Experience & Qualifications:

• High school diploma required; associate or bachelor's degree preferred.


• Minimum 7 years of executive administrative experience supporting senior leaders.


• Advanced proficiency in Microsoft 365 including Outlook, Teams, PowerPoint, Word, Excel, SharePoint, OneNote, and Copilot.


• Excellent organizational, project coordination, and time management skills.


• Demonstrated ability to manage highly confidential information.


• Excellent written and verbal communication skills.


• Strong attention to detail, problem-solving ability, and follow-through.


• Experience with SAP Concur and global organizations is a plus

Our Offer:

We will provide a collaborative environment working on exciting assignments, along with ongoing personal & career development opportunities, attractive salary & extensive personal benefits.

Jobs & Career MX |MAHLE#TeamMAHLE is diverse, and we see that as a great advantage! We welcome applications with diverse experiences, backgrounds, and identities.

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