Executive Administrative Assistant 1

MAHLE GmbH; Farmington Hills (MI); On-site; USD 65,000 - 90,000; Full time

Job summary

MAHLE GmbH in Farmington Hills, MI, US seeks an Executive Administrative Assistant to support the Vice President of Finance, Accounting & Legal Affairs North America. You will act as a trusted partner, manage calendars, prepare reports and dashboards, coordinate meetings and travel, and drive productivity with AI-enabled tools and secure handling of confidential information.

The role requires 7+ years of senior-level admin experience, advanced MS 365 skills, and excellent communication.

Qualifications

• High school diploma required; associate or bachelor’s degree preferred.
• Minimum 7 years of executive administrative experience supporting senior leaders.
• Advanced proficiency in Microsoft 365 including Outlook, Teams, PowerPoint, Word, Excel, SharePoint, OneNote, and Copilot.
• Excellent organizational, project coordination, and time management skills.
• Demonstrated ability to manage highly confidential information.
• Excellent written and verbal communication skills.
• Experience with SAP Concur and global organizations is a plus.

Responsibilities

• Provide executive-level professional support to the Vice President and Finance Leadership Team.
• Manage complex calendars, schedules, priorities, meetings, and executive communications.
• Prepare executive presentations, reports, correspondence, dashboards, and meeting materials utilizing Microsoft 365 applications.
• Coordinate leadership meetings, document action items, and track follow-up activities.
• Serve as gatekeeper for executive priorities and protect focus time through effective prioritization.
• Plan and coordinate domestic and international travel arrangements and related logistics.
• Prepare and process expense reports through applicable corporate systems.
• Act as liaison with employees, executives, external partners, and corporate leadership.
• Leverage Microsoft Outlook, Teams, Word, Excel, PowerPoint, OneNote, SharePoint, Copilot, and other digital workplace tools.
• Identify opportunities to improve efficiency through automation, AI, process improvement, and standardization.
• Coordinate special projects, leadership events, off-site meetings, and cross-functional initiatives.

Skills

Executive support

Calendar management

Travel coordination

Microsoft 365

AI tools

Education

High school diploma

Associate degree

Bachelor’s degree

Tools

Microsoft 365

Copilot

SharePoint

Job description

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Together, we move the world—we’ve been doing it for over 100 years. At MAHLE, as a leading international development partner and systems supplier to the automotive industry, we pursue the objective of making mobility more efficient, more environmentally friendly, more convenient, and more economical. As part of our dual strategy, we are working both on the intelligent combustion engine for the use of hydrogen and other nonfossil fuels and on technologies for fuel cells and e-mobility.
MAHLE generated sales of €11.3 billion in 2025. Employing just under 65,000 people at 127 production locations and 11 technology centers, the company is represented in 28 countries. (as at: 12/31/2025). Join our MAHLE team! #weshapefuturemobility

Your Contribution:

As a Executive Administrative Assistant, you will be supporting the Vice President of Finance, Accounting & Legal Affairs North America serving as a trusted business partner responsible for maximizing executive effectiveness, improving organizational efficiency, coordinating leadership activities, and leveraging Microsoft 365 and AI-enabled workplace tools to drive productivity, handling highly confidential information and performing with exceptional judgment, professionalism, initiative, and organizational skills.

• Provide executive-level professional support to the Vice President and Finance Leadership Team.
• Manage complex calendars, schedules, priorities, meetings, and executive communications.
• Prepare executive presentations, reports, correspondence, dashboards, and meeting materials utilizing Microsoft 365 applications.
• Coordinate leadership meetings, document action items, and track follow-up activities.
• Serve as gatekeeper for executive priorities and protect focus time through effective prioritization.
• Plan and coordinate domestic and international travel arrangements and related logistics.
• Prepare and process expense reports through applicable corporate systems.
• Act as liaison with employees, executives, external partners, and corporate leadership.
• Leverage Microsoft Outlook, Teams, Word, Excel, PowerPoint, OneNote, SharePoint, Copilot, and other digital workplace tools.
• Identify opportunities to improve efficiency through automation, AI, process improvement, and standardization.
• Coordinate special projects, leadership events, off-site meetings, and cross-functional initiatives.

Your Experience & Qualifications:

• High school diploma required; associate or bachelor’s degree preferred.
• Minimum 7 years of executive administrative experience supporting senior leaders.
• Advanced proficiency in Microsoft 365 including Outlook, Teams, PowerPoint, Word, Excel, SharePoint, OneNote, and Copilot.
• Excellent organizational, project coordination, and time management skills.
• Demonstrated ability to manage highly confidential information.
• Excellent written and verbal communication skills.
• Strong attention to detail, problem-solving ability, and follow-through.
• Experience with SAP Concur and global organizations is a plus

Our Offer:

We will provide a collaborative environment working on exciting assignments, along with ongoing personal & career development opportunities, attractive salary & extensive personal benefits. We encourage you to apply even if you don´t meet every single requirement. You may just be the right candidate for this or other roles.

After receiving your online application, the interview process will typically be, a screening call followed by Personal Interview(s).

#TeamMAHLE is diverse, and we see that as a great advantage! We welcome applications with diverse experiences, backgrounds, and identities.

Do you have any questions?

[e-mail]

Facts about the job

Entry level: Experienced hires

Part- / Full-time: Full Time

Functional area: General Administration

Department: Services

Location: Farmington Hills, MI, US, 48335

Closing date for applications

Don't waste any time, apply while the position is online.

Your future at MAHLE

As a team player and someone who thinks ahead, you can deploy all your skills with us. In cooperation with colleagues from different countries and areas, you contribute in designing the mobility of the future. When selecting MAHLE, you choose trend-setting technologies and strategies. Are you interested in working with us and developing efficient and environmentally-friendly solutions, optimising existing products, and turning innovative ideas into reality? Then MAHLE is the right address for you.