Executive Administrative Assistant

State-of-West-Virgini; West Virginia; On-site; USD 32,000 - 42,000; Full time

Job summary

State of West Virginia, Charleston HQ, seeks an experienced office administrator to perform a wide range of clerical duties under general supervision.

The role involves processing hunting and fishing license actions, coordinating with courts and agencies, handling inquiries, and preparing reports. Graduation from high school is required; five years of related experience is expected.

Attention to detail and the ability to manage multiple tasks in a public agency environment are essential.

Qualifications

• High school diploma or equivalent required.
• Experience performing clerical duties and handling inquiries.
• Proven ability to interpret policies and procedures.

Responsibilities

• Process revocation of hunting and fishing licenses.
• Serve as administrator and contact for Interstate Wildlife Violators Compact.
• Process reinstatements of licenses and schedule revocation appeal hearings.
• Work with court systems to verify violations and dispositions.
• Answer telephone and emails; provide program information.

Skills

Advanced general office skills

Policy interpretation and application

Independent judgment

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Outlook

Access

Excel

Word

Adobe

Job description

Law Enforcement/Charleston HQ

Under general supervision, performs a wide range of general and agency-specific office and administrative tasks, requiring advanced general office skills plus a comprehensive knowledge of pertinent rules, regulations, policies and procedures. Will interpret and apply policies, procedures and guidelines and exercise independent judgment.

Employee is responsible for processing the revocation of hunting and fishing licenses, serving as administrator and point of contact for the Interstate Wildlife Violators Compact, and processing reinstatements of hunting and fishing licenses. Will work closely with the court systems to verify violations and court dispositions. Collect money for reinstatement fees and processing. Prepare documents and schedule all parties for revocation appeal hearings. Will work with other law enforcement agencies, court systems, WVDNR officers, and attorneys. Process upon receipt of all legal orders granting expungements from Circuit and Magistrate Courts. Attention to detail is vital for this position.

Answer telephone and emails and provide information on programs or direct the inquiry to the proper staff. Will answer questions from the public regarding natural resources laws, rules, and regulations. Will establish and maintain files for various tasks. Open, sort, and distribute section mail. Compile weekly, monthly, and quarterly reports, review documents for accuracy and initiate correction of errors. Performs related work as instructed. Regular attendance is required.

Training:

Graduation from a standard high school or the equivalent.

Experience:

Five years of full-time or equivalent part-time paid experience performing clerical duties at the Office Assistant 3 level, encompassing a wide range of office practices, which must have in included typing, screening and routing telephone calls and correspondence, and composing routine correspondence.

Substitution:

College hours or related business school or vocational training may be substituted through an established formula for up to two years of the required experience.

Preference may be given to individuals with experience accessing the mainframe and a working knowledge of personal computer programs (Microsoft Office Suite - Outlook, Access, Excel, Word; and Adobe emphasized).