Senior Administrative Assistant

State of South Carolina; Belmont Estates (SC); On-site; USD 55,000 - 65,000; Full time

Job summary

State of South Carolina’s Forest Protection Division is seeking a Senior Administrative Specialist to provide critical administrative and professional support. The role involves data entry, handling federal excess property processes, grant administration, and coordinating tasks for division managers.

Responsibilities include purchases, budget management, equipment inventory, HR liaison duties, and maintaining databases for grants and incident records.

Qualifications

• High school diploma with 5 years of relevant program experience OR
• Associate degree with 3 years of relevant program experience OR
• Bachelor's degree with 1 year of relevant program experience

Responsibilities

• Provides administrative and professional support for the Forest Protection Division, including data entry into applicable information systems, receipt of federal excess property, and grant-related activities.
• Performs division-wide administrative tasks for division managers, including purchases, budget, inventory, and updates to records such as active directory; maintains grant solicitations and reporting data.
• Processes payments for VISA and fleet charges; assists with vehicle records, sales prep, shop inspections, and inventories.
• Acts as liaison with Human Resources; monitors SCEIS time and leave, runs time reports, and supports agency customer service activities.
• Performs other duties to support the SC Forestry Commission's mission.

Skills

Microsoft Office

Education

High school diploma + 5 years

Associate degree + 3 years

Bachelor's degree + 1 year

Job description

The Responsibilities of the Senior Administrative Specialist:

• Performs administrative and professional support functions for the Forest Protection Division to include data entry into the Federal Excess Property Management Information System; receipts federal excess property, assists with sale preparation, and distributes Volunteer Fire Assistance grants.
• Performs administrative support to the division manager and program managers in conducting the day-to-day operations of the division which include purchases, budget, equipment inventory, active directory updates, correspondence distribution, telephone lists, etc. Performs accurate data entry and maintains accurate databases to include grant solicitations, grant reporting, allocations of grant funds, incident reports; training records/physical fitness test results; maintains expenditures and mandatory documentation and activity reports for individual offices.
• Processes payments of the Forest Protection Division's VISA charges and fleet fuel charges. Provides assistance with vehicle assignment records, preparation of sales, shop inspections and inventories.
• Serves as administrative liaison with the Human Resources Office. Oversees SCEIS time and leave program, monitors leave usage via SCEIS; runs appropriate time reports, and makes adjustments/edits to time and leave as needed. Works on an agency customer service team routing phone calls, answering routine/nonroutine agency questions; directs customers to the appropriate offices; assists staff in initiating, processing, and disseminating information and materials.
• Performs other duties as required in support of the SC Forestry Commission's mission and directives.

• A high school diploma and five (5) years of relevant program experience or an associate degree with three (3) years of relevant program experience or a bachelor's degree and one (1) year of relevant program experience.
• Basic to intermediate computer proficiency.
• Must be knowledgeable of Microsoft Office products.
• A criminal background check and a valid driver's license are required.

• Position is located in an office environment. Must be able to remain in a stationary position for long periods of time operating a computer. Moves around the office to access file cabinets and office machinery.
• Must be able to lift 25 pounds, bend, and squat to file documents.
• Work schedule is Monday-Friday, 8:30 am to 5:00 pm.
• Advanced knowledge of the agency's mission, programs; considerable knowledge of modern office methods, practices, and technology. Ability to exercise good judgement and discretion concerning highly sensitive and confidential information. Must possess strong interpersonal skills and be able to interact with agency staff and the public in a professional and effective manner. Ability to work with a high level of job accuracy, efficiency, and dependability; must have strong time management and organizational skills.
• This position requires the employee to be subject to random, post incident/accident, reasonable suspicion and rehabilitation monitoring and drug and alcohol testing consistent with SCFC Drug-Free Workplace-Drug and Alcohol Testing.