Executive Administrative Assistant

New England Jewish Academy; West Hartford (CT); On-site; USD 23,000 - 32,000; Part time

Job summary

New England Jewish Academy (NEJA) in West Hartford, CT is seeking a highly organized, proactive part-time Executive Administrative Assistant to support the Director of Teaching and Learning for approximately 25-30 hours per week during the academic year and summers.

The ideal candidate will be an excellent communicator, discreet, and a skilled multitasker who can maintain warmth and professionalism in a busy school environment while ensuring smooth administrative operations.

Qualifications

• Strong communication and organizational abilities are essential.
• Ability to manage multiple tasks and meet deadlines in a busy school setting.
• Professional demeanor with discretion and sound judgment.

Responsibilities

• Provide administrative support to the Director of Teaching and Learning.
• Manage scheduling, meetings, and follow-up communications.
• Coordinate faculty meetings, professional development, and classroom observations.
• Prepare and organize documents, reports, and records related to academics.
• Track deadlines and ongoing projects to ensure timely completion.
• Assist with communications to families and faculty and streamline processes.

Skills

Exceptional organizational skills

Excellent written and verbal comunic?

Interpersonal skills

Multitasking and prioritization

Discretion and problem-solving

Flexibility and adaptability

Commitment to mission and values

Tools

Google Workspace

Job description

Executive Administrative Assistant

New England Jewish Academy (NEJA) West Hartford, Connecticut

Position Overview

New England Jewish Academy, an ECC-12th grade school in West Hartford, CT seeks a highly organized, proactive, and professional part-time Executive Administrative Assistant to support the Director of Teaching and Learning for approximately 25-30 hours per week for the academic year as well as summers.

The successful candidate will be an excellent communicator, a solutions-oriented, and a skilled multitasker who takes ownership of responsibilities, anticipates needs, and follows through independently. This individual must bring warmth, professionalism, discretion, and sound judgment to a busy school environment while helping ensure that communication and administrative processes run smoothly and efficiently.

Key Responsibilities

Administrative Support for the Director of Teaching and Learning

• Provide comprehensive administrative and organizational support to the Director of Teaching and Learning.
• Manage scheduling, appointments, meetings, and follow-up communications.
• Assist with coordinating faculty meetings, professional development, classroom observations, and other academic initiatives.
• Prepare, organize, and maintain documents, reports, schedules, and records related to academic programming and faculty support.
• Track deadlines, action items, and ongoing projects to ensure timely completion.
• Assist with coordinating student academic support, assessments, and communication with faculty and families, as directed.
• Anticipate administrative needs and take initiative to streamline processes and improve efficiency.

School Office Management and Communication

• Oversee the flow of communication into and out of the office, ensuring that inquiries, messages, and requests are addressed promptly, accurately, and professionally.
• Serve as a primary point of contact to the Director for parents, faculty, students, and visitors, maintaining a warm, welcoming, and helpful atmosphere.
• Monitor incoming phone calls, emails, and other communications, responding directly when appropriate and directing matters to the appropriate personnel.
• Ensure that communications requiring follow-up are tracked and addressed promptly.
• Assist in preparing, proofreading, and distributing school-wide communications, announcements, notices, and correspondence.
• Coordinate information among school divisions and administrative departments to ensure consistency and clarity.
• Maintain efficient office procedures, filing systems, and administrative records.
• Help manage daily office priorities and respond effectively to unexpected needs and changing circumstances.

Qualifications and Skills

• Previous experience in an executive assistant, administrative support, or office management role; experience in an educational setting is strongly preferred.
• Exceptional organizational skills and attention to detail.
• Excellent written and verbal communication skills, including the ability to draft professional correspondence.
• Strong interpersonal skills and the ability to interact warmly and professionally with parents, students, faculty, and administrators.
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines in a busy, fast-paced environment.
• Strong proficiency in Google Workspace and other administrative software; facility with technology in general and willingness to learn school-specific systems.
• Demonstrated initiative, sound judgment, discretion, and problem-solving ability.
• Flexibility, adaptability, and a positive, service-oriented attitude.
• Commitment to the mission and values of New England Jewish Academy.

Salary range: $20+/hour, based on experience.