Executive Administrative Assistant

Mayvin; Washington (District of Columbia); On-site; USD 105,000 - 126,000; Full time

Job summary

Mayvin is seeking an experienced Executive Administrative Assistant to support FBI senior leadership on the SWIFT mission. You will coordinate schedules, prepare reports and briefings, organize meetings, and track actions, maintaining confidentiality across units.

Qualifications include a Bachelor’s degree or 10+ years of relevant experience, eight years of admin support, and proficiency with Word, Excel, PowerPoint, and Outlook. Must be a U.S. citizen with an active Top Secret clearance.

Qualifications

• Bachelor’s degree or 10+ years of relevant experience.
• Eight years of general office or executive administrative support experience.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills; ability to prepare and edit professional materials.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Provide high-level administrative and operational support to senior FBI leadership, management personnel, and designated Units and Sections
• Manage executive calendars, coordinate meetings, schedule appointments, and arrange official travel
• Prepare, review, and distribute correspondence, memoranda, reports, presentations, and briefing materials
• Coordinate meetings, prepare agendas, record minutes, and track action items
• Maintain administrative records, databases, and tracking systems; handle sensitive information securely

Skills

Microsoft Office Suite

Word

Excel

PowerPoint

Outlook

Verbal communication

Written communication

Multitasking

Attention to detail

Education

Bachelor’s degree

10+ years of relevant experience

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Job Details: Job Location: Washington, DC 20535, Position Type: Full Time, Education Level: 4 Year Degree, Salary Range: $105,054.00 - $125,567.00 Salary, Travel Percentage: None, Job Shift: Day, Job Category: Government

Mayvin is seeking an experienced Executive Administrative Assistant to provide high-level administrative and operational support to senior leadership in support of the FBI’s Strategic Workforce for Intelligence, Finance, and Technical Administration (SWIFT) mission. The Executive Administrative Assistant will coordinate executive schedules, manage correspondence, prepare reports and briefings, organize meetings, and track administrative actions to ensure timely completion of organizational priorities. The ideal candidate will demonstrate exceptional organizational, communication, and multitasking skills while maintaining confidentiality, supporting executive decision-making, and facilitating efficient daily operations across various FBI Units and Sections.

Must be a U.S. Citizen.

Must have an active Top Secret clearance.

Responsibilities

• Provide high-level administrative and operational support to senior FBI leadership, management personnel, and designated Units and Sections
• Manage executive calendars, coordinate meetings, schedule appointments, and arrange official travel to support daily operations
• Prepare, review, and distribute correspondence, memoranda, reports, presentations, briefing materials, and other administrative documentation
• Coordinate executive meetings and briefings, prepare agendas, record minutes, and track action items to ensure timely completion of organizational priorities
• Maintain administrative records, databases, and tracking systems while ensuring the proper handling of sensitive and confidential information
• Support organizational efficiency by coordinating administrative activities, monitoring deadlines, and identifying opportunities to improve office procedures and workflows

Required Qualifications

• Bachelor’s degree from an accredited college or university or ten (10) or more years of relevant experience
• Minimum of eight (8) years of general office or executive administrative support experience
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
• Strong verbal and written communication skills, with the ability to prepare, review, and edit professional correspondence, reports, meeting minutes, and briefing materials
• Ability to manage multiple priorities, coordinate administrative activities, and maintain accuracy and attention to detail in a fast-paced environment

Preferred Qualifications

• Previous experience providing executive-level administrative support within the FBI, Department of Justice (DOJ), or another federal government agency
• Experience reviewing and formatting official correspondence, information papers, reports, taskers, and executive briefing materials in accordance with established government standards
• Experience participating in Integrated Product Teams (IPTs) or working groups focused on improving administrative processes, procedures, and organizational efficiency
• Familiarity with federal government administrative procedures, records management requirements, and handling sensitive or classified information
• Demonstrated ability to coordinate with senior leadership, manage competing deadlines, and support multiple organizational Units and Sections

About Mayvin

Mayvin is more than a workplace, it’s a community built on innovation, ingenuity, and impact. Enjoy outstanding benefits and amenities, a truly supportive work environment, and continuous opportunities for professional growth. Your contributions are recognized and rewarded, and—most importantly—your voice matters. Here, you're treated with the dignity and respect you deserve.

Mayvin is proud to support the national security mission of the United States through exceptional service to the Departments of War, Homeland Security, and Justice. Join us in solving the nation's toughest challenges—because at Mayvin, #PeopleMatter and it's time to #ReimagineYourMission.