Executive Administrative Assistant

Mayvin, Inc.; Washington (District of Columbia); On-site; USD 85,000 - 120,000; Full time

Job summary

Mayvin, Inc. is seeking an Executive Administrative Assistant to provide high-level support to senior FBI leadership within the SWIFT mission. The role includes coordinating calendars, preparing reports, organizing meetings, and tracking actions to ensure priorities are completed promptly.

The ideal candidate will have a Bachelor’s degree or 10+ years of relevant experience, exceptional communication, and the ability to handle confidential information in a fast-paced environment. U.S.

Qualifications

• Bachelor’s degree or 10+ years of relevant executive admin experience.
• 8+ years of general office or executive support experience.
• Proficient in Word, Excel, PowerPoint, Outlook.
• Strong verbal and written communication; maintain confidentiality.

Responsibilities

• Coordinate executive calendars and meetings.
• Prepare reports, briefing materials, and correspondence.
• Arrange official travel and track action items.
• Maintain confidential records and databases.
• Support multiple units and improve office procedures.

Skills

Executive support

Communication

Multitasking

Attention to detail

Confidentiality

Education

Bachelor’s degree or 10+ years of experience

Tools

Microsoft Office Suite

Word

Excel

PowerPoint

Outlook

Job description

Mayvin is seeking an experienced Executive Administrative Assistant to provide high-level administrative and operational support to senior leadership in support of the FBI’s Strategic Workforce for Intelligence, Finance, and Technical Administration (SWIFT) mission. The Executive Administrative Assistant will coordinate executive schedules, manage correspondence, prepare reports and briefings, organize meetings, and track administrative actions to ensure timely completion of organizational priorities. The ideal candidate will demonstrate exceptional organizational, communication, and multitasking skills while maintaining confidentiality, supporting executive decision-making, and facilitating efficient daily operations across various FBI Units and Sections.Must be a U.S. Citizen.Must have an active Top Secret clearance.Responsibilities:Provide high-level administrative and operational support to senior FBI leadership, management personnel, and designated Units and SectionsManage executive calendars, coordinate meetings, schedule appointments, and arrange official travel to support daily operationsPrepare, review, and distribute correspondence, memoranda, reports, presentations, briefing materials, and other administrative documentationCoordinate executive meetings and briefings, prepare agendas, record minutes, and track action items to ensure timely completion of organizational prioritiesMaintain administrative records, databases, and tracking systems while ensuring the proper handling of sensitive and confidential informationSupport organizational efficiency by coordinating administrative activities, monitoring deadlines, and identifying opportunities to improve office procedures and workflowsRequired Qualifications:Bachelor’s degree from an accredited college or university or ten (10) or more years of relevant experienceMinimum of eight (8) years of general office or executive administrative support experienceProficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and OutlookStrong verbal and written communication skills, with the ability to prepare, review, and edit professional correspondence, reports, meeting minutes, and briefing materialsAbility to manage multiple priorities, coordinate administrative activities, and maintain accuracy and attention to detail in a fast-paced environmentPreferred Qualifications:Previous experience providing executive-level administrative support within the FBI, Department of Justice (DOJ), or another federal government agencyExperience reviewing and formatting official correspondence, information papers, reports, taskers, and executive briefing materials in accordance with established government standardsExperience participating in Integrated Product Teams (IPTs) or working groups focused on improving administrative processes, procedures, and organizational efficiencyFamiliarity with federal government administrative procedures, records management requirements, and handling sensitive or classified informationDemonstrated ability to coordinate with senior leadership, manage competing deadlines, and support multiple organizational Units and SectionsAbout MayvinMayvin is more than a workplace, it’s a community built on innovation, ingenuity, and impact. Enjoy outstanding benefits and amenities, a truly supportive work environment, and continuous opportunities for professional growth. Your contributions are recognized and rewarded, and—most importantly—your voice matters. Here, you're treated with the dignity and respect you deserve.Mayvin is proud to support the national security mission of the United States through exceptional service to the Departments of War, Homeland Security, and Justice. Join us in solving the nation's toughest challenges—because at Mayvin, #PeopleMatter and it's time to #ReimagineYourMission.