Executive Administrative Assistant

Trident Consulting; The Woodlands (TX); On-site; USD 57,000 - 81,000; Full time

Job summary

Trident Consulting is seeking an Executive Assistant II to support three senior leaders in Sales and Commercial Leadership from The Woodlands, TX. This onsite role involves managing calendars, coordinating domestic and international travel, and supporting customer-facing events.

The ideal candidate has 5–8 years of executive support experience, excellent communication skills, and the ability to work with stakeholders across locations in the US and UK. A Bachelor’s degree is preferred.

Qualifications

• Minimum 5–8 years of executive support experience.
• Proven ability to manage multiple priorities for senior leaders.
• Strong calendar and travel management across time zones.
• Excellent verbal and written communication.
• Bachelor’s degree or equivalent experience.

Responsibilities

• Provide dedicated administrative support to three senior leaders across US and UK.
• Manage complex calendars, schedule meetings, and coordinate activities across time zones.
• Coordinate domestic and international travel including flights, accommodations, and itineraries.
• Handle travel and expense reporting and related admin tasks.
• Coordinate executive meetings, conference rooms, and business engagements.
• Serve as liaison between executives, stakeholders, customers, and vendors.
• Support planning and execution of customer meetings, conferences, and events.
• Coordinate event logistics, venues, attendees, and materials.
• Assist with procurement and vendor coordination processes.
• Maintain confidentiality of sensitive information and communications.
• Anticipate administrative needs and resolve scheduling challenges.
• Support day-to-day office operations for efficient business flow.

Skills

Executive support

Calendar management

Travel coordination

MS 365 suite

Communication skills

Discretion/confidentiality

Education

Bachelor's degree preferred

Tools

Microsoft 365

Job description

Trident Consulting is seeking a "Executive Assistant II” for one of our client in "The Woodlands, TX". A global leader in business and technology services.

Location: The Woodlands, TX 77380 (Onsite)

Pay: $50/hr on W2 (Inclusive all)

Contract Duration: 12+ Months (Extension Possible)

Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM

Work Arrangement: On-site preferred; possible hybrid arrangement

Position Overview

We are seeking an experienced, highly organized, and proactive Executive Assistant to provide comprehensive administrative support to three senior leaders within the Sales and Commercial Leadership team.

This role will serve as a trusted business partner, managing complex executive calendars, coordinating domestic and international travel, supporting customer-facing events, and ensuring smooth day-to-day operations across a geographically distributed leadership team.

Key Responsibilities

• Provide dedicated administrative support to three senior leaders across different work locations, including the US and UK.
• Manage complex executive calendars, schedule meetings, and coordinate activities across multiple time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries.
• Manage travel and expense reporting and provide related administrative support.
• Coordinate executive meetings, conference rooms, and business engagements.
• Act as a primary liaison between executives, internal stakeholders, customers, and external vendors.
• Support the planning and execution of customer meetings, conferences, leadership events, and business functions.
• Coordinate event logistics, including venue arrangements, communications, attendee management, and meeting materials.
• Assist with administrative procurement and vendor coordination processes.
• Maintain confidentiality when handling sensitive business information and executive communications.
• Anticipate administrative needs and proactively resolve scheduling and operational challenges.
• Support day-to-day office and organizational activities to ensure efficient business operations.

Required Qualifications

• Minimum 5-8 years of experience as an Executive Assistant, Senior Administrative Assistant, or in a related administrative support role.
• Proven experience supporting senior executives and managing multiple priorities.
• Proficiency in Microsoft 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint.
• Experience managing complex executive calendars and coordinating travel arrangements.
• Strong organizational, prioritization, and multitasking abilities.
• Excellent verbal and written communication skills.
• Demonstrated ability to work effectively with stakeholders at all organizational levels.
• High level of professionalism, discretion, and confidentiality.
• Bachelor's degree preferred; equivalent combination of education and relevant experience will be considered.

Preferred Qualifications

• Previous experience supporting multiple executives simultaneously.
• Experience in the Oil & Gas, Energy, or Industrial sectors.
• knowledge of SAP Ariba, SAP Fieldglass, SAP Concur, or similar business systems.
• Experience coordinating customer events, conferences, and executive-level meetings.
• Experience working with geographically distributed teams and international stakeholders.
• Familiarity with travel and expense management processes.

Industry Experience

• Oil & Gas industry experience preferred.
• Experience in Energy, Oilfield Services, or Industrial sectors is an advantage.