Executive Administrative Assistant

Western Alliance Bancorporation; San Francisco (CA); On-site; USD 59,000 - 74,000; Full time

Benefits offered by this job

Competitive salary

401(k) matching

Tuition assistance

Employee volunteer program

Wellness program

Job summary

Western Alliance Bank, a subsidiary of Western Alliance Bancorporation, is seeking an Executive Administrative Assistant in San Francisco (Spear). You will provide strategic administrative support to bank executives, manage calendars, travel, meetings, emails, and reports, and help move the business forward with discretion and professionalism.

The role emphasizes confidentiality, superior communication, and cross-functional collaboration.

Qualifications

• 6+ years of related experience in Administrative Support or similar field.
• Bachelor's degree or equivalent experience required.
• Advanced knowledge of Microsoft Office including Word, Excel, PowerPoint, and Outlook; experience with Zoom, Teams, and Oracle preferred.
• Advanced organizational skills and attention to detail.
• Demonstrated ability to maintain confidentiality and discretion.
• Advanced speaking and writing communication skills.

Responsibilities

• Provide organized and detail oriented executive administrative support, including calendars, travel, meetings, emails, data entry, and expense reporting.
• Leverage technology to prepare presentations, spreadsheets, documents and reports for management.
• Serve as a liaison to the executive team while delivering superior customer service and resolving complex requests.
• May lead and develop a team; responsible for hiring, coaching, performance management, training and development.

Skills

Administrative experience

Bachelor's degree

MS Office

Communication skills

Discretion

Travel flexibility

Education

Bachelor's degree

Tools

Zoom

Teams

Oracle

Job description

Job Title:

Executive Administrative Assistant

Location:

CA - San Francisco, Spear

What you'll do:

As an Executive Administrative Assistant you'll provide a wide range of administrative support to bank executives. You'll take a strategic approach to proactively anticipate needs while helping to move the business forward by solving problems, managing multiple business priorities and executing deliverables efficiently and effectively. In a dynamic, fast-paced environment, you'll leverage exceptional communication, collaboration and professionalism across all levels within the Bank as you keep a pulse on business needs and help enhance the efficiency of the executive team.

• Provide organized and detail oriented executive administrative support, including but not limited to managing calendars, scheduling travel arrangements, coordinating meetings and events, independently handling emails, data entry, expense report management, and other projects as assigned. Use discretion and judgment to prioritize, follow-up and execute schedules and deliverables.
• Leverage technology and tools to assist in delivering business initiatives and daily administrative support more efficiently. Compile data and prepare presentations, spreadsheets, documents and reports for management.
• Serve as a liaison and extension of the executive team while providing superior customer service to handle and resolve complex requests and problems effectively. Apply confidentiality and sound decision making when responding to internal and external stakeholders, escalating issues when necessary.
• May lead and develop a team; responsible for hiring, coaching, performance management, training and development.

What you'll need:

• 6+ years of related experience in Administrative Support or similar field.
• Bachelor's degree or equivalent experience required.
• Advanced knowledge of Microsoft Office including, Word, Excel, PowerPoint, and Outlook; experience with Zoom, Teams, and Oracle preferred.
• Advanced organizational skills and attention to detail.
• Demonstrated ability to maintain a high level of confidentiality and discretion.
• Advanced speaking and writing communication skills.
• Occasional travel required.

Compensation: Hourly range for new hires is generally $43.93 - $54.26 for San Francisco, CA. Salary amount is determined by specific job location. In addition, the role may be eligible for annual bonus/incentives earned.

Benefits you'll love:

We offer all the important things you'd want - like competitive salaries, an ownership stake in the company, medical and dental insurance, time off, a great 401k matching program, tuition assistance program, an employee volunteer program, and a wellness program. In addition, you'll have the opportunity to bolster your business knowledge, learning the ins and outs of how successful companies operate and manage their finances, giving you invaluable hands-on experience to help grow your career!

About the company:

Western Alliance Bank, Member FDIC, is a wholly owned subsidiary of Western Alliance Bancorporation. Serving clients nationwide, Western Alliance Bank includes six legacy bank brands - Alliance Association Bank, Alliance Bank of Arizona, Bank of Nevada, Bridge Bank, First Independent Bank and Torrey Pines Bank - that remain part of the company's heritage, as well as AmeriHome Mortgage, a Western Alliance Bank Company.

Western Alliance Bancorporation is committed to equal employment and will consider all qualified applicants without regard to race, sex, color, religion, age, nation origin, marital status, disability, protected veteran status, sexual orientation, gender identity or genetic information. Western Alliance Bancorporation is committed to working with and providing reasonable accommodations for individuals with disabilities. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process and/or need an alternative method of applying, please email [e-mail] or call 602-386-2488. When contacting us, please provide your contact information and state the nature of your accessibility issue. We will only respond to inquiries concerning requests that involve a reasonable accommodation in the application process.

Western Alliance Bancorporation