Senior Administrative Assistant

Western Alliance Bank; Phoenix (AZ); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive salaries

ownership stake in the company

Medical and dental insurance

Time off

401k matching program

Tuition assistance program

Employee volunteer program

Wellness program

Job summary

Western Alliance Bank is seeking a Senior Administrative Assistant to provide comprehensive administrative support to bank leaders. You will anticipate needs, manage calendars, coordinate travel, and execute deliverables in a fast-paced environment.

You will leverage technology to prepare presentations, reports and documents for management, while maintaining confidentiality and acting as a liaison to internal and external stakeholders. Strong communication and discretion are essential.

Qualifications

• 5+ years of related experience in Administrative Support or similar field.
• Bachelor's degree or equivalent experience required.
• Intermediate to advanced knowledge of Microsoft Office including Word, Excel, PowerPoint, and Outlook; experience with Zoom, Teams, and Oracle preferred.
• Intermediate to advanced organizational skills and attention to detail with confidentiality.
• Advanced speaking and writing communication skills.

Responsibilities

• Provide organized and detail oriented executive administrative support, including calendars, travel arrangements, meetings, events, emails, data entry, and expense report management.
• Compile data and prepare presentations, spreadsheets, documents and reports for management.
• Serve as a liaison and extension of leaders while delivering superior customer service and handling complex requests, escalating issues as needed.

Skills

Calendar management

Travel coordination

Meeting & event planning

Email handling

Data entry

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Zoom

Teams

Oracle

Outlook

Job description

What You’ll Do

As a Senior Administrative Assistant you’ll provide a wide range of administrative support to bank leaders. You’ll proactively anticipate needs while helping to move the business forward by solving problems, managing multiple business priorities and executing deliverables efficiently and effectively. In a dynamic, fast-paced environment, you’ll leverage exceptional communication, collaboration and professionalism across all levels within the Bank as you keep a pulse on business needs and help enhance the efficiency of leaders.

• Provide organized and detail oriented executive administrative support, including but not limited to managing calendars, scheduling travel arrangements, coordinating meetings and events, handling emails, data entry, expense report management, and other projects as assigned. Use discretion and judgment to prioritize, follow-up and execute schedules and deliverables.
• Leverage technology and tools to assist in delivering business initiatives and daily administrative support more efficiently. Compile data and prepare presentations, spreadsheets, documents and reports for management.
• Serve as a liaison and extension of leaders while providing superior customer service to handle and resolve complex requests and problems effectively. Apply confidentiality and sound decision making when responding to internal and external stakeholders, escalating issues when necessary.

Job Title

Senior Administrative Assistant

Location

Block 23

What You’ll Do

As a Senior Administrative Assistant you’ll provide a wide range of administrative support to bank leaders. You’ll proactively anticipate needs while helping to move the business forward by solving problems, managing multiple business priorities and executing deliverables efficiently and effectively. In a dynamic, fast-paced environment, you’ll leverage exceptional communication, collaboration and professionalism across all levels within the Bank as you keep a pulse on business needs and help enhance the efficiency of leaders.

• Provide organized and detail oriented executive administrative support, including but not limited to managing calendars, scheduling travel arrangements, coordinating meetings and events, handling emails, data entry, expense report management, and other projects as assigned. Use discretion and judgment to prioritize, follow-up and execute schedules and deliverables.
• Leverage technology and tools to assist in delivering business initiatives and daily administrative support more efficiently. Compile data and prepare presentations, spreadsheets, documents and reports for management.
• Serve as a liaison and extension of leaders while providing superior customer service to handle and resolve complex requests and problems effectively. Apply confidentiality and sound decision making when responding to internal and external stakeholders, escalating issues when necessary.

What You’ll Need

• 5+ years of related experience in Administrative Support or similar field.
• Bachelor's degree or equivalent experience required.
• Intermediate to advanced knowledge of Microsoft Office including, Word, Excel, PowerPoint, and Outlook; experience with Zoom, Teams, and Oracle preferred.
• Intermediate to advanced organizational skills and attention to detail. Demonstrated ability to maintain a high level of confidentiality and discretion.
• Advanced speaking and writing communication skills.

Benefits You’ll Love

We offer all the important things you'd want — like competitive salaries, an ownership stake in the company, medical and dental insurance, time off, a great 401k matching program, tuition assistance program, an employee volunteer program, and a wellness program. In addition, you’ll have the opportunity to bolster your business knowledge, learning the ins and outs of how successful companies operate and manage their finances, giving you invaluable hands-on experience to help grow your career!

About The Company

Western Alliance Bank, Member FDIC, is a wholly owned subsidiary of Western Alliance Bancorporation. Serving clients nationwide, Western Alliance Bank includes six legacy bank brands — Alliance Association Bank, Alliance Bank of Arizona, Bank of Nevada, Bridge Bank, First Independent Bank and Torrey Pines Bank — that remain part of the company’s heritage, as well as AmeriHome Mortgage, a Western Alliance Bank Company.

Western Alliance Bancorporation is committed to equal employment and will consider all qualified applicants without regard to race, sex, color, religion, age, nation origin, marital status, disability, protected veteran status, sexual orientation, gender identity or genetic information. Western Alliance Bancorporation is committed to working with and providing reasonable accommodations for individuals with disabilities. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process and/or need an alternative method of applying, please email [e-mail] or call 602-386-2488. When contacting us, please provide your contact information and state the nature of your accessibility issue. We will only respond to inquiries concerning requests that involve a reasonable accommodation in the application process.

© Western Alliance Bancorporation