Executive Administrative Assistant

Goodwill TalentBridge; Rosemont (IL); Hybrid; USD 75,000 - 80,000; Full time

Benefits offered by this job

Major Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off (PTO)

Job summary

An established industry player is seeking a detail-oriented Executive Assistant to support top-tier executives in a dynamic environment. This contract-to-hire role involves managing communications, coordinating meetings, and handling travel logistics for the Executive Director and Board of Trustees. With a hybrid work model and competitive compensation, this position offers the chance to make a significant impact while working closely with senior leadership. If you thrive in a structured and high-detail environment, this opportunity is perfect for you!

Qualifications

• Experience supporting executive leadership in a nonprofit or governance setting.
• Strong organizational and communication skills are essential.

Responsibilities

• Coordinate logistics for board meetings and events.
• Manage travel arrangements and process expense forms.
• Assist with agenda preparation and meeting coordination.

Skills

Verbal Communication

Written Communication

Organizational Skills

Meeting Coordination

Travel Coordination

Education

Bachelor’s Degree in Relevant Field

Tools

Microsoft Office 365

Job description

Goodwill TalentBridge provided pay range

This range is provided by Goodwill TalentBridge. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$75,000.00/yr - $80,000.00/yr

Talent Acquisition Manager at Goodwill TalentBridge

Are you passionate about supporting executive level and senior level leadership?

Do you have experience working within non-profits, associations, and/or board governance type settings?

Now hiring, Goodwill TalentBridge is seeking a professional, detail-oriented, and organized Executive Assistant to join our client’s team. In this contract-to-hire role, you will support the Executive Director and Board of Trustees in administration, daily communications, calendar management, meeting planning, agenda preparation, and travel coordination. In doing so, you will also serve as a liaison to the President, Officers, and Advisory Committee.

Key responsibilities include and are not limited to the following:

• Coordinate logistics for all off-site board meetings, annual meetings, conferences, and events.
• Develop and coordinate agendas/itineraries for meetings, conferences, and events.
• Coordinate attendance for regional, state, allied, and international meetings.
• Arrange travel (both domestically and internationally).
• Process expense forms.
• Coordinate international meetings while acting as a liaison.
• Coordinate invitations and manage VIP list for annual meetings and other events.
• Handle logistics for annual meetings and events to include handouts, agendas, registration, awards, and special presentations.
• Coordinate all activities related to awards while acting as a liaison to the Advisory Committee.
• Assist with other duties as assigned.

Level of Experience Required

• Bachelor’s degree in relevant field or equivalent experience.
• Previous experience in supporting executive level and senior level leadership teams within a nonprofit, association, or governance type environment.
• Ability to set up and manage meetings and coordinate travel arrangements.
• Proficiency with Microsoft Office 365.
• Ability to foster strong relationships with internal members, team members, and external vendors.
• Excellent verbal and written communication skills.
• Strong organizational skills.
• Ability to manage multiple tasks simultaneously.
• High attention to detail.

Why Join Us?

Along with a hybrid work environment (3 days in office, 2 days remote), our client offers an excellent benefit package including but not limited to major medical, dental, vision, and a great PTO plan. Don't forget the competitive compensation of $75,000 - $80,000 per year.

This role offers the opportunity to make a significant impact by supporting executive level and senior level leadership. If you thrive in an organized and high detail environment and are motivated to contribute and support top-tier executives, we’d love to hear from you!

Apply today to join an organization that is dedicated to supporting its members!

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative and Strategy/Planning
• Industries: Non-profit Organizations and Administrative and Support Services