Executive Administrative Assistant

Talentify; Radnor (Delaware County); Hybrid; USD 49,000 - 66,000; Full time

Benefits offered by this job

PTO/ parental leave

401K and benefits

Financial counseling

Job summary

Lincoln Financial is seeking an Executive Admin Assistant, Administrative Services to support the Corporate Leadership Group (CLG) with a range of administrative tasks and projects. This role requires handling confidential information, preparing materials, and coordinating calendars and travel in a fast-paced corporate environment.

The successful candidate will have 3+ years of relevant experience, strong communication and teamwork skills, and proficiency with MS Office.

Qualifications

• High School diploma or GED or Associate degree required.
• 3+ years of clerical/administrative support experience in a complex corporate environment.
• Strong written and verbal communication skills.
• Ability to work effectively in a team environment.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Solid relationship management skills with internal/external clients.
• Strong interpersonal skills and collaboration.

Responsibilities

• Coordinate CLG member instructions with departments and stakeholders.
• Handle confidential information and communications for CLG members.
• Prepare CLG members for meetings with organized materials and questions.
• Draft correspondence and documents for CLG review.
• Create complex reports/presentations including data gathering and research.
• Proofread complex documents for grammar and formatting.
• Screen calls, visitors, and manage CLG calendars and schedules.
• Arrange travel itineraries for CLG members.
• Plan special projects and events for CLG members.
• Maintain CLG correspondence and records; follow up on actions.
• Record CLG expenses in appropriate systems and process invoices.
• Order supplies and coordinate maintenance of office equipment.
• Provide coverage for corporate reception as needed.

Skills

Communication skills

Team player

MS Office

Relationship management

Interpersonal skills

Education

High School diploma or GED / Associate degree

Job description

Alternate Locations: Radnor, PA (Pennsylvania)

Work Arrangement:

Hybrid : Employee will work 3 days a week in a Lincoln office

Relocation assistance: is not available for this opportunity.

Requisition #: 76706

The Role at a Glance

The Executive Admin Assistant, Administrative Services position will perform and deliver on routine and progressively more non-routine assignments for their assigned areas of responsibility independently in accordance with established procedures and guidelines. They will provide a full range of administrative support for assigned Corporate Leadership Group (CLG).

What you'll be doing

• Communicating and/or coordinating assigned CLG member(s) instructions and/or desires with various departments and/or internal/external stakeholders.
• Furnishing and obtaining information from other CLG members and/or external stakeholders which may be confidential in nature.
• Preparing assigned CLG members for meetings by creating, gather, and/or organizing material, identifying key questions to be prepared to answer and preparing reference material in an effective structure.
• Preparing correspondence, memorandum, and documents, which may be confidential in nature for the CLG member(s) review and approval.
• Preparing complex reports and presentations including preparing special reports through conducting research to add value to material and/or gathering and summarizing information and/or data.
• Proofreading complex documents, presentations, and reports for grammatical and typographical errors.
• Receiving and screening telephone calls, letters, and/or visitors for the assigned CLG member(s) including, answering routine questions, obtaining and furnishing information to save CLG member(s) time.
• Greeting and directing CLG member’s visitors and acting as primary resource for internal and external contacts, facilitating a professional image of LFG.
• Managing assigned CLG member(s) calendar and schedule meetings, conferences, and appointments including managing availability and commitments to ensure clear priorities and optimum use of time.
• Arranging and coordinating assigned CLG member(s) travel including preparing itineraries.
• Planning, organizing, and facilitating special projects requested by assigned CLG members.
• Planning and coordinating special events as needed.
• Organizing and maintaining assigned CLG member(s) correspondence and records, following up on pending matters as needed.
• Sorting, reviewing, and distributing assigned CLG member(s) mail.
• Entering assigned CLG member(s) expenses reports into appropriate systems.
• Processing invoices for prompt payment as needed.
• Ordering supplies and coordinating routine maintenance and repairs to office equipment as needed.
• Provides coverage for corporate reception during lunch or paid time off (PTO) as needed.

What we’re looking for

• High School diploma or GED or minimum associate degree in lieu of required experience
• 3 - 5+ years of clerical and/or administrative support experience in a complex corporate environment supporting senior and/or executive management aligned with the responsibilities for this position
• Demonstrates strong written and verbal communication skills
• Ability to work with others in a team environment
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Demonstrated solid relationship management skills with internal and/or external clients (e.g. management, peers, colleagues, customers).
• Demonstrates strong interpersonal skills with a collaborative style

What’s it like to work here?

At Lincoln Financial, we love what we do. We make meaningful contributions each and every day to empower our customers to take charge of their lives. Working alongside dedicated and talented colleagues, we build fulfilling careers and stronger communities through a company that values our unique perspectives, insights and contributions and invests in programs that empower each of us to take charge of our own future.

What’s in it for you:

• Clearly defined career tracks and job levels, along with associated behaviors for each of Lincoln's core values and leadership attributes
• Leadership development and virtual training opportunities
• PTO/parental leave
• Competitive 401K and employee benefits
• Free financial counseling, health coaching and employee assistance program
• Tuition assistance program
• Work arrangements that work for you
• Effective productivity/technology tools and training

The pay range for this position is $35.87 - $47.83 with anticipated pay for new hires between the minimum and midpoint of the range and could vary above and below the listed range as permitted by applicable law. Pay is based on non-discriminatory factors including but not limited to work experience, education, location, licensure requirements, proficiency and qualifications required for the role. The base pay is just one component of Lincoln’s total rewards package for employees. In addition, the role may be eligible for the Annual Incentive Program, which is discretionary and based on the performance of the company, business unit and individual. Other rewards may include long-term incentives, sales incentives and Lincoln’s standard benefits package.

About The Company

Lincoln Financial (NYSE: LNC) helps people to confidently plan for their version of a successful future. We focus on identifying a clear path to financial security, with products including annuities, life insurance, group protection, and retirement plan services.

With our 120-year track record of expertise and integrity, millions of customers trust our solutions and service to help put their goals in reach.

Lincoln Financial Distributors, a broker‑dealer, is the wholesale distribution organization of Lincoln Financial. Lincoln Financial is the marketing name for Lincoln Financial Corporation and its affiliates including The Lincoln National Life Insurance Company, Fort Wayne, IN, and Lincoln Life & Annuity Company of New York, Syracuse, NY. Lincoln Financial affiliates, their distributors, and their respective employees, representatives and/or insurance agents do not provide tax, accounting or legal advice.

Lincoln is committed to creating an inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Follow us on Facebook, X, LinkedIn, Instagram, and YouTube. For the latest company news, visit our newsroom.

Be Aware of Fraudulent Recruiting Activities

Lincoln will not ask applicants to provide their social security numbers, date of birth, bank account information or other sensitive information in job applications. Additionally, our recruiters do not communicate with applicants through free e-mail accounts (Gmail, Yahoo, Hotmail) or conduct interviews utilizing video chat rooms. We will never ask applicants to provide payment during the hiring process or extend an offer without conducting a phone, live video or in‑person interview. Please contact Lincoln's fraud team at [e-mail] if you encounter a recruiter or see a job opportunity that seems suspicious.

Additional Information

This position may be subject to Lincoln’s Political Contribution Policy. An offer of employment may be contingent upon disclosing to Lincoln the details of certain political contributions. Lincoln may decline to extend an offer or terminate employment for this role if it determines political contributions made could have an adverse impact on Lincoln’s current or future business interests, misrepresentations were made, or for failure to fully disclose applicable political contributions and or fundraising activities.

Any unsolicited resumes or candidate profiles submitted through our web site or to personal e‑mail accounts of employees of Lincoln Financial are considered property of Lincoln Financial and are not subject to payment of agency fees.

Lincoln Financial ("Lincoln" or "the Company") is an Equal Opportunity employer and, as such, is committed in policy and practice to recruit, hire, compensate, train and promote, in all job classifications, without regard to race, color, religion, sex, age, national origin or disability. Opportunities throughout Lincoln are available to employees and applicants are evaluated on the basis of job qualifications. If you are a person with a disability that impedes your ability to express your interest for a position through our online application process, or require TTY/TDD assistance, contact us by calling [phone].

This Employer Participates in E-Verify. See the E-Verify notices.

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