Executive Administrative Assistant

Lincoln National; Charlotte (NC); Hybrid; USD 49,000 - 66,000; Full time

Job summary

Lincoln Financial is seeking an Executive Administrative Assistant to support multiple Vice Presidents in the Claims organization. You will manage calendars, coordinate meetings, travel, and prepare materials while handling confidential information to keep leaders organized.

You will liaison with internal and external stakeholders, support expense reporting, event logistics and special projects in a hybrid work environment. Strong MS 365 skills and discretion are essential.

Qualifications

• 3–5+ years of administrative or executive support experience in a complex corporate environment.
• Demonstrated ability to manage complex calendars, travel arrangements, expense reporting and meeting logistics.
• Strong organizational skills with the ability to prioritize competing demands and meet deadlines with limited oversight.
• Ability to exercise sound judgment and maintain discretion when working with confidential information.
• Strong written and verbal communication skills, including experience preparing and proofreading professional correspondence, presentations and meeting materials.
• Ability to build effective working relationships with senior leaders, colleagues and internal/external stakeholders.

Responsibilities

• Manage complex calendars for multiple Vice Presidents, including scheduling meetings, appointments and events.
• Coordinate meetings across executives and stakeholder groups, resolve scheduling conflicts and adjust priorities.
• Prepare leaders for key meetings by gathering materials, coordinating agendas and ensuring information is available in advance.
• Serve as a primary administrative point of contact for internal and external stakeholders and coordinate requests on behalf of leaders.
• Organize correspondence, records and other materials, following up on pending items as appropriate.
• Coordinate business travel, including transportation, accommodations and itineraries.

Skills

Calendar management

Travel coordination

Expense reporting

Communication

Discretion

Stakeholder management

Tools

Microsoft 365

Job description

Alternate Locations: Charlotte, NC (North Carolina)

Work Arrangement:

Hybrid : Employee will work 3 days a week in a Lincoln office

Relocation assistance: is not available for this opportunity.

Requisition #: 76831

The Role at a Glance

The Executive Administrative Assistant will provide a broad range of administrative and operational support to multiple Vice Presidents across the Claims organization. This role will work independently to manage routine and progressively more complex assignments, exercising sound judgment and discretion while helping leaders effectively manage their priorities, schedules, meetings, travel and day-to-day administrative needs.
The position will serve as a key point of coordination across the leadership team and with internal and external stakeholders, handling sensitive and confidential information while helping ensure an organized, professional and efficient operating environment.

What you'll be doing

• You will manage complex calendars for multiple Claims Vice Presidents, including scheduling meetings, appointments and events while balancing competing priorities and optimizing leaders’ time.


• You will coordinate meetings across multiple executives and stakeholder groups, proactively resolving scheduling conflicts and adjusting priorities as needs change.


• You will prepare leaders for key meetings by gathering and organizing materials, coordinating agendas and ensuring relevant information is available in advance.


• You will serve as a primary administrative point of contact for internal and external stakeholders and coordinate requests on behalf of supported leaders.


• You will organize correspondence, records and other materials, following up on pending items as appropriate.


• You will handle sensitive and confidential information with discretion.


• You will coordinate business travel, including transportation, accommodations and detailed itineraries.


• You will prepare and submit expense reports through appropriate systems, ensuring timely and accurate completion.


• You will assist with invoices and other administrative transactions as needed.


• You will coordinate logistics for leadership meetings, onsite gatherings, conferences and special events.


• You will support meeting preparation, including agendas, materials, room coordination and other logistical needs.


• You will coordinate with internal partners and external stakeholders to ensure meetings and events run smoothly.


• You will prepare, edit and proofread correspondence, presentations, reports and other materials, including documents that may be confidential.


• You will gather, organize and summarize information or data to support leadership needs.


• You will support special projects and departmental or enterprise initiatives as requested.


• You will independently manage routine and increasingly complex administrative assignments within established procedures and guidelines.


• You will identify opportunities to improve administrative processes and create greater consistency and efficiency across the supported leadership team.


• You will provide backup or shared administrative support across the Claims leadership organization as business needs require.

What we’re looking for

• 3–5+ years of administrative or executive support experience in a complex corporate environment, preferably supporting multiple senior leaders.


• Demonstrated ability to manage complex calendars, travel arrangements, expense reporting and meeting logistics.


• Strong organizational skills with the ability to prioritize competing demands and meet deadlines with limited oversight.


• Ability to exercise sound judgment and maintain discretion when working with confidential or sensitive information.


• Strong written and verbal communication skills, including experience preparing and proofreading professional correspondence, presentations and meeting materials.


• Strong attention to detail and commitment to quality and service.


• Ability to build effective working relationships with senior leaders, colleagues and internal and external stakeholders.


• Comfort operating in a changing environment and adjusting priorities as business needs evolve.


• Proficiency with Microsoft 365 applications and other administrative tools used to support executive workflows.

What’s it like to work here?

At Lincoln Financial, we love what we do. We make meaningful contributions each and every day to empower our customers to take charge of their lives. Working alongside dedicated and talented colleagues, we build fulfilling careers and stronger communities through a company that values our unique perspectives, insights and contributions and invests in programs that empower each of us to take charge of our own future.

What’s in it for you:

• Clearly defined career tracks and job levels, along with associated behaviors for each of Lincoln's core values and leadership attributes


• Leadership development and virtual training opportunities


• PTO/parental leave


• Competitive 401K and employee benefits


• Free financial counseling, health coaching and employee assistance program


• Tuition assistance program


• Work arrangements that work for you


• Effective productivity/technology tools and training

The pay range for this position is $35.87 - $47.83 with anticipated pay for new hires between the minimum and midpoint of the range and could vary above and below the listed range as permitted by applicable law. Pay is based on non-discriminatory factors including but not limited to work experience, education, location, licensure requirements, proficiency and qualifications required for the role. The base pay is just one component of Lincoln’s total rewards package for employees. In addition, the role may be eligible for the Annual Incentive Program, which is discretionary and based on the performance of the company, business unit and individual. Other rewards may include long-term incentives, sales incentives and Lincoln’s standard benefits package.

About The Company

Lincoln Financial (NYSE: LNC) helps people to confidently plan for their version of a successful future. We focus on identifying a clear path to financial security, with products including annuities, life insurance, group protection, and retirement plan services.

With our 120-year track record of expertise and integrity, millions of customers trust our solutions and service to help put their goals in reach.

Lincoln Financial Distributors, a broker-dealer, is the wholesale distribution organization of Lincoln Financial. Lincoln Financial is the marketing name for Lincoln Financial Corporation and its affiliates including The Lincoln National Life Insurance Company, Fort Wayne, IN, and Lincoln Life & Annuity Company of New York, Syracuse, NY. Lincoln Financial affiliates, their distributors, and their respective employees, representatives and/or insurance agents do not provide tax, accounting or legal advice.

Lincoln is committed to creating an inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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Be Aware of Fraudulent Recruiting Activities

Lincoln values the privacy and security of every applicant and urges all applicants to diligently protect their sensitive personal information from scams targeting job seekers. These scams can take many forms including fake employment applications, bogus interviews and falsified offer letters.

Lincoln will not ask applicants to provide their social security numbers, date of birth, bank account information or other sensitive information in job applications. Additionally, our recruiters do not communicate with applicants through free e-mail accounts (Gmail, Yahoo, Hotmail) or conduct interviews utilizing video chat rooms. We will never ask applicants to provide payment during the hiring process or extend an offer without conducting a phone, live video or in-person interview. Please contact Lincoln's fraud team at [e-mail] if you encounter a recruiter or see a job opportunity that seems suspicious.

Additional Information

This position may be subject to Lincoln’s Political Contribution Policy. An offer of employment may be contingent upon disclosing to Lincoln the details of certain political contributions. Lincoln may decline to extend an offer or terminate employment for this role if it determines political contributions made could have an adverse impact on Lincoln’s current or future business interests, misrepresentations were made, or for failure to fully disclose applicable political contributions and or fundraising activities.

Any unsolicited resumes or candidate profiles submitted through our web site or to personal e-mail accounts of employees of Lincoln Financial are considered property of Lincoln Financial and are not subject to payment of agency fees.

Lincoln Financial ("Lincoln" or "the Company") is an Equal Opportunity employer and, as such, is committed in policy and practice to recruit, hire, compensate, train and promote, in all job classifications, without regard to race, color, religion, sex, age, national origin or disability. Opportunities throughout Lincoln are available to employees and applicants are evaluated on the basis of job qualifications. If you are a person with a disability that impedes your ability to express your interest for a position through our online application process, or require TTY/TDD assistance, contact us by calling [phone].

This Employer Participates in E-Verify. See the E-Verify notices.

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