Executive Administrative Assistant

BrickRed Systems; Oregon (IL); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is looking for a highly organized Executive Administrative Assistant to support senior stakeholders. This role demands exceptional attention to detail and strong communication skills, as you will manage calendars, coordinate travel, and handle correspondence. You will be part of a dynamic team that thrives in a fast-paced environment, providing operational support and ensuring the smooth running of executive functions. If you are proactive and have a passion for excellence, this is an exciting opportunity to contribute to a forward-thinking company.

Benefits

Medical insurance

Vision insurance

Qualifications

• Strong experience with Microsoft Office Suite and SharePoint.
• 2+ years in an administrative or executive assistant role.

Responsibilities

• Schedule and coordinate meetings, manage executive calendars.
• Arrange domestic and international travel, process expense reports.
• Handle internal and external communication, including drafting emails.

Skills

Organizational Skills

Communication Skills

Microsoft Office Suite

Interpersonal Skills

Education

2+ years in administrative support

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft OneNote

SharePoint

Job description

4 days ago Be among the first 25 applicants

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This range is provided by BrickRed Systems. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$25.00/hr - $30.00/hr

Direct message the job poster from BrickRed Systems

We are seeking a highly organized and proactive Executive Administrative Assistant to support our client. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple tasks efficiently in a fast-paced environment. The ideal candidate will have experience with Microsoft tools and be comfortable working with senior stakeholders.

Key Responsibilities:

• Calendar & Meeting Management: Schedule and coordinate meetings, manage executive calendars, and handle scheduling conflicts.
• Travel & Expense Management: Arrange domestic and international travel, process expense reports, and ensure compliance with company policies.
• Communication & Correspondence: Handle internal and external communication, including drafting emails, reports, and presentations.
• Event Coordination: Assist in organizing onsite and virtual events, team meetings, and offsites.
• Document & Data Management: Maintain records, prepare reports, and organize digital files using Microsoft Office Suite and SharePoint.
• Operational Support: Provide administrative support for team projects, onboarding new hires, and managing office supplies (if onsite).
• Confidentiality & Professionalism: Manage sensitive information with discretion and uphold a high level of professionalism.

Qualifications & Skills:

• Experience: 2+ years in an administrative, executive assistant, or similar support role.
• Technical Proficiency: Strong experience with Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint, OneNote).
• Collaboration: Strong interpersonal skills with the ability to work across teams and with senior executives..

About Brickred Systems:

Brickred Systems is a global leader in next-generation technology, consulting, and business process service companies. We enable clients to navigate their digital transformation. Brickred Systems delivers a range of consulting services to our clients across multiple industries around the world. Our practices employ highly skilled and experienced individuals with a client-centric passion for innovation and delivery excellence.

With ISO 27001 and ISO 9001 certification and over a decade of experience in managing the systems and workings of global enterprises, we harness the power of cognitive computing hyper-automation, robotics, cloud, analytics, and emerging technologies to help our clients adapt to the digital world and make them successful. Our always-on learning agenda drives their continuous improvement through building and transferring digital skills, expertise, and ideas from our innovation ecosystem.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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Inferred from the description for this job

Medical insurance

Vision insurance

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