Executive Administrative Assistant

JPMorganChase; New York (NY); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Competitive total rewards package

Health care coverage

On-site health and wellness centers

Retirement savings plan

Tuition reimbursement

Mental health support

Job summary

JPMorganChase in New York is seeking an Executive Assistant to support senior investment banking leaders, protecting their time and ensuring seamless execution across calendars, travel, and meetings. You will represent the team with professionalism and discretion, communicating confidently with stakeholders across lines of business and applying sound judgment in sensitive situations.

In this role you will help strengthen team routines by improving organization, streamlining processes, and

Qualifications

• Requires at least five years of administrative experience supporting busy leaders and teams.
• Demonstrates advanced organizational skills to manage shifting priorities and tight deadlines.
• Exhibits strong discretion and sound judgment in confidential situations and with senior stakeholders.
• Excellent interpersonal, written, and verbal communication skills.
• Proficient in Microsoft Office; able to troubleshoot day-to-day issues.
• Familiarity with AI productivity tools (e.g., Copilot) to deliver high‑quality work quickly.

Responsibilities

• Maintain complex, dynamic calendars across multiple time zones for 3–5 executives; proactively resolve conflicts.
• Coordinate internal and external meetings (in-person and virtual), including scheduling, rooms, tech, attendees, and follow-ups.
• Organize events end-to-end, including room strategy, catering, visitor logistics, and transportation.
• Arrange and coordinate complex domestic and international travel with contingency planning.
• Screen calls and messages with discretion; triage sensitive information appropriately.
• Process T&E expense claims in line with policies and deadlines.
• Support onboarding/offboarding, including system access and team communications.
• Draft and edit high-quality emails and communications for audiences at all levels.
• Maintain department documents (e.g., executive bios and reference materials).
• Operate independently, anticipate deadlines, flag risks early, and communicate delays.
• Assist with editing spreadsheets and presentations; manage printing/binding and materials for client engagements.

Skills

Five+ years administrative experience

Advanced organizational skills

Discretion and sound judgment

Interpersonal, written, and verbal沟通

Microsoft Office proficiency

AI productivity tools (Copilot)

Professional phone etiquette

Education

College degree

Tools

Microsoft Office Suite

Copilot / AI tools

Job description

Job Description

Bring your judgment, organization, and executive presence to a high-impact Executive Assistant role in New York, where you'll support senior investment banking leaders, build visibility across the firm, sharpen skills in a fast-paced client-focused environment, and grow your career through meaningful exposure, mobility, and development opportunities.

As an Executive Assistant in Investment Banking, you will be a trusted partner protecting leaders' time, anticipating needs, and ensuring seamless execution across calendars, travel, meetings, and team deliverables. You'll represent the team with professionalism and discretion, communicate confidently with stakeholders across lines of business, and apply sound judgment in sensitive situations. You'll also help strengthen team routines by improving organization, streamlining processes, and keeping key materials current and accessible.

Job Responsibilities

• Maintain complex, dynamic calendars across multiple time zones for 3–5 executives (MD/ED/VP); proactively resolve conflicts and propose solutions
• Manage coordination and logistics for internal and external meetings (in-person and virtual), including scheduling, rooms, technology, attendee management, pre-reads, and follow-ups
• Organize internal and external events end-to‑to‑end, including room strategy, catering, visitor logistics, and transportation
• Arrange and coordinate complex domestic and international travel with accuracy, efficiency, and contingency planning
• Screen incoming calls and messages; triage appropriately while exercising discretion and care in handling information
• Process T&E expense claims for team members, ensuring compliance with policies and timely submission/approval
• Support staff onboarding and offboarding, including system access coordination, supplies, space/logistics, and team communications
• Draft and edit high-quality emails and communications for audiences at all levels; ensure tone and accuracy align to senior leadership expectations
• Maintain department documents (e.g., executive bios and key reference materials)
• Operate independently, anticipate upcoming deadlines, flag risks early, and communicate issues or delays in advance
• Assist with editing spreadsheets and presentations; coordinate printing/binding and meeting materials preparation as needed for client engagements

Required Qualifications, Capabilities, And Skills

• At least five years of administrative experience supporting busy leaders and teams
• Advanced organization skills with the ability to manage shifting priorities and tight deadlines
• Strong discretion and sound judgment in confidential situations; demonstrated comfort engaging with senior stakeholders
• Excellent interpersonal, written, and verbal communication skills
• Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word); confidence troubleshooting day‑to‑day issues
• Working knowledge of AI productivity tools (e.g., Copilot) to deliver work efficiently and at speed, and to help executives drive high‑quality deliverables
• Professional phone etiquette and the ability to prioritize competing demands, especially calendar management

Preferred Qualifications, Capabilities, And Skills

• College degree is a plus
• Experience supporting Managing Director level (or equivalent) and above
• Prior experience within Investment Banking or a fast‑paced, client‑facing environment

Note

This role requires five days in the office (Mon–Fri) and will not support hybrid options.

About Us

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission‑based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on‑site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans

About The Team

J.P. Morgan's Commercial & Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.