Executive Administrative Assistant

Fairygodboss; Houston (TX); On-site; USD 65,000 - 95,000; Full time

Job summary

JPMorgan Chase & Co. in Houston seeks an Executive Assistant to support business leaders in the Corporate Investment Bank.

You will manage demanding calendars, arrange travel, and handle expenses, delivering high-touch administrative service in a fast-paced environment. You will partner with executives, coordinate with stakeholders, plan local events, and provide site support while protecting confidential information.

Qualifications

• 3+ years of administrative support in a fast paced environment.
• Strong organizational and communication skills.
• Experience with complex travel planning.
• Ability to work independently and collaborate.
• Proficiency in Microsoft Office, Teams, and Concur.
• Familiarity with handling confidential data.
• Client-facing experience preferred.

Responsibilities

• Manage complex calendars for leaders in a fast paced and dynamic environment.
• Arrange and maintain complex travel plans and itineraries for domestic and international travel.
• Work closely with key stakeholders to manage priorities and maintain key documents using firm tools such as LLM, Teams and Concur.
• Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc.
• Provide physical site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, ordering and stocking supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, always ensuring superior client service.
• Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed.
• Maintain confidential data, enforce internal controls, and comply with policies and procedures

Skills

Calendar management

Travel planning

Stakeholder coordination

Communication

Confidentiality

Microsoft Office

Team collaboration

Administrative support

Tools

Concur

Teams

LLM

Job description

Demonstrate your proven track record supporting business leaders in the Corporate Investment Bank in a fast-paced environment, developing strong partnerships, delivering exceptional administrative execution and consistently finding new ways to promote the efficiency of those you support.

As an Executive Assistant in the Commercial and Investment Bank, you will partner with one or more executives managing demanding and dynamic calendars and complex domestic/international travel and expenses. You will be tapping your thought leadership to managing priorities, manage local events, client visits and follow ups and leverage internal tools to create efficiency and provide maximum. You will leverage exceptional communication and organizational skills partnering with colleagues to ensure seamless backup support, work on projects, and provide tactical support for a location. You will also be working closely with key stakeholders across the organization.

Job Responsibilities

• Manage complex calendars for leaders in a fast paced and dynamic environment
• Arrange and maintain complex travel plans and itineraries for domestic and international travel
• Work closely with key stakeholders to manage priorities and maintain key documents using firm tools such as LLM, Teams and Concur
• Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc.
• Provide physical site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, ordering and stocking supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, always ensuring superior client service
• Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed
• Maintain confidential data, enforce internal controls, and comply with policies and procedures

Required qualifications, capabilities and skills

• Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment
• Effective travel planning skills and knowledge
• Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented
• Effective interpersonal skills and excellent communication - confident, organized, and clear.
• Demonstrate solid judgment, decision making and problem solving skills
• Fluent in Microsoft Office, PitchPro and adapts easily to process changes and learns new technologies quickly
• Service oriented and able to greet clients, distribute packages, restock pantry items, and other floor duties as required.
• 3+ years of administrative support experience in a fast paced environment.
• Commitment to customer service and collaborate effectively in a team-oriented environment
• Collaborate effectively with colleagues and team members, assisting with projects and tasks as needed

Preferred qualifications, capabilities and skills

• Experience in a client facing sales and financial services environment

Note: this role requires five days in the office (Mon-Fri) and will not support Hybrid options.

ABOUT US

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on‑site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans

ABOUT THE TEAM

J.P. Morgan's Commercial & Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.