Executive Administrative Assistant

JPMorganChase; Dallas (TX); On-site; USD 65,000 - 95,000; Full time

Job summary

JPMorganChase in Dallas is seeking an experienced Executive Assistant to support the Commercial & Investment Banking team. You will manage complex calendars, coordinate internal and external meetings, and arrange domestic and international travel in a fast-paced, results-oriented environment.

The role requires discretion, strong communication, and proficiency with Microsoft Office. You will prepare emails, maintain documents, assist with onboarding, and help prepare presentations while

Qualifications

• Five or more years of administrative experience.
• Advanced ability to organize and prioritize work.
• Discretion and good judgment in confidential situations and experience interacting with senior management.
• Strong interpersonal, written, and oral communication skills.
• Strong proficiency in Microsoft Office and professional phone etiquette.
• Ability to manage competing priorities and calendar scheduling with minimal oversight.
• This role requires compliance with FDIA Section 19 background checks prior to employment.

Responsibilities

• Maintain complex and detailed calendars.
• Coordinate logistics of internal and external meetings.
• Arrange and coordinate domestic travel and international travel as needed.
• Organize events, including catering and transportation.
• Process invoices and T&E expense claims for team members according to policy.
• Assist with staff onboarding and offboarding, including equipment setup and system access.
• Produce high quality emails and messages to stakeholders at all levels.
• Maintain department documents and organizational charts, including Executive bios.
• Proactively alert leadership to issues or delays and manage routine activities.
• Assist in editing spreadsheets and presentations.

Skills

Administrative experience

Calendar management

Interpersonal communication

Microsoft Office proficiency

Discretion and judgment

Attention to detail

Team collaboration

Education

College degree (preferred)

Tools

Microsoft Office Suite

Job description

Job Description

Become an integral part of Commercial & Investment Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Assistant in Commercial & Investment Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job Responsibilities

• Maintain complex and detailed calendars
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects of internal and external events, including catering and transportation
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain department documents, including current organizational charts and Executive Bio's
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations

Required Qualifications, Capabilities, And Skills

• At least five years of administrative experience
• Advanced ability to organize
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
• FEDERAL DEPOSIT INSURANCE ACT: This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorganChase's review of criminal conviction history, including pretrial diversions or program entries.

Preferred Qualifications, Capabilities, And Skills

• Experience supporting at the Managing Director level (or equivalent) or above
• College degree is a plus

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

About Us

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans

About The Team

J.P. Morgan's Commercial & Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.