Executive Administrative Assistant

Next Frontier Capital; New York (NY); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Health care coverage

Retirement savings plan

Tuition reimbursement

Mental health support

Job summary

TwinThread is hiring an Executive Assistant to join their Commercial and Investment Banking team in New York. This role offers a unique opportunity to support executive-level leaders and manage complex calendars while ensuring efficient use of their time.

The ideal candidate should have at least 3 years of experience in executive support, exceptional communication skills, and the ability to handle confidential situations. The position includes comprehensive benefits and compensation package designed to meet employee needs.

Qualifications

• Minimum of 3 years experience supporting executive leadership.
• Strong interpersonal, communication and presentation skills.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Manage and screen all incoming interactions on behalf of the executive.
• Manage complex calendars for senior executives.
• Coordinate and organize senior meetings and manage priorities.

Skills

Executive support experience

Discretion and good judgment

Interpersonal skills

International travel planning

Leadership and independence

JP Morgan institutional knowledge

Fluency in Microsoft products

Tools

Microsoft Teams

Microsoft Excel

Microsoft PowerPoint

LLM

Job description

Become an integral part of Commerical and Investment Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Assistant in the Commercial and Investment Bank, you will partner with global leaders, managing a demanding and dynamic calendar and international travel. You will be leading the office and schedule, tapping your thought leadership to managing priorities and ensuring efficient use of executives’ time. You will also be working closely with key stakeholders to plan and lead large events, Town Halls, maintain critical follow-ups and will draft simple communications.

Job responsibilities:

• Manage and screen all incoming interactions on behalf of the executive, acting as the primary liaison between leadership, staff, clients and external stakeholders.
• Manage complex calendar for Senior Executives in a fast paced and dynamic environment.
• Work closely with key stakeholders to manage priorities and maintain key documents such as organizational charts. Track business priorities, take succinct minutes and replay key takeaway and themes from senior meetings.
• Coordinate and organize senior meetings, draft communications and presentations including agenda setting, material preparation and distribution, coordination of guest speakers, and logistics. Use tools such as LLM and Teams to maximize collaboration and efficiency.
• Arrange and maintain complex travel plans and itineraries for both international and domestic travel.
• Provide front desk reception duties, such as booking conference rooms, monitoring shared mailbox, meet and greet visitors. Additional support duties to include phone coverage, printing, backup coverage, floor support, etc.

Required qualifications, capabilities and skills:

• A minimum of 3 years of experience supporting executive level leadership.
• Discretion and good judgment in confidential situations, and proven experience interacting with all levels in the organization.
• Strong interpersonal, presentation and communication skills.
• Exceptional international travel planning skills and knowledge.
• Strong personal leadership, ability to work independently and effectively in a demanding, changing environment.
• Strong depth of JP Morgan institutional knowledge.
• Fluency in planning complex market visits.
• Fluency in technology and tools such as LLM to create efficiency and in all Microsoft products such as Excel, PPT and Teams.
• Background in supporting revenue producers in a financial services environment.
• Willing to work outside business hours as business needs require.

Benefits and Compensation:

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

Equal Employment Opportunity:

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans.