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Executive Administrative Assistant

JOBS by allUP

New York (NY)

On-site

USD 50,000 - 65,000

Full time

5 days ago

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Job summary

An innovative agency is seeking an Executive Administrative Assistant to support their Co-founder. In this dynamic role, you will manage day-to-day operations, optimize scheduling, and provide strategic support to drive company initiatives. The position offers a unique opportunity to work closely with leadership in a collaborative environment, enhancing your executive management skills. If you're detail-oriented and thrive in fast-paced settings, this role is perfect for you. Join a creative team that values diversity and encourages candidates from all backgrounds to apply.

Benefits

Direct access to agency leadership

Collaborative team environment

Opportunity to build executive management skills

Healthcare for full-time employees

401(k) for full-time employees

Qualifications

Experience supporting an executive in a fast-paced environment.
Strong communication and organizational skills are essential.
Proactive mindset with the ability to take initiative.

Responsibilities

Manage the Executive's busy calendar and optimize scheduling.
Attend meetings, take notes, and track action items.
Anticipate the Executive's needs and plan accordingly.

Skills

Verbal Communication

Written Communication

Organizational Skills

Attention to Detail

Problem Solving

Multitasking

Tech-savvy

Emotional Intelligence

Tools

Project Management Tools

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This range is provided by JOBS by allUP. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$50,000.00/yr - $65,000.00/yr

About our client

The Sax Agency is an unorthodox, multidisciplinary creative agency passionately focused on bringing vision to life. The team is composed of culture-driven thinkers, savvy creatives, and persuasive storytellers who blend structured business practices with bold innovation. The agency’s mission is to execute clients' visions, drive scalability, and engage humans with passion and purpose.

About the role

The selected candidate will work directly with the Co-founder, serving as their right hand in managing day-to-day operations and business execution. This dynamic position combines core Executive Assistant responsibilities with strategic Chief of Staff duties, giving the individual an outsized impact on the success of the executive and the agency.

What You'll Do

Strategic Support

Manage and track progress across key company initiatives
Set daily and weekly priorities aligned with quarterly and annual goals
Organize pre-work and ensure thorough follow-up on action items
Proficiently utilize project management tools to maintain operational efficiency

Executive Calendar Management

Manage the Executive's complex and busy calendar
Proactively optimize scheduling to maximize productivity
Coordinate domestic and international travel as needed

Meeting & Communication Support

Attend meetings, take comprehensive notes, and track action items
Maintain confidentiality and discretion at all times

Proactive Problem Solving

Anticipate the Executive's needs and plan ahead
Prioritize and resolve conflicting needs with minimal guidance
Be resourceful and take initiative when faced with challenges

Qualifications

Previous experience supporting an executive in a fast-paced environment
Excellent verbal and written communication skills
Great attention to detail and strong organizational abilities
Proactive mindset with ability to take initiative and generate ideas
High emotional intelligence
Ability to work well under pressure and adapt quickly as priorities shift
Strong multitasking skills with an eye toward creating efficient processes
Tech-savvy, with curiosity for implementing AI as appropriate
Availability during business hours: Monday–Friday, 9am–6pm PST

What the Company Offers

Direct access to agency leadership and decision-making processes
Collaborative, creative team environment
Opportunity to build valuable executive management skills
Healthcare and 401(k) for full-time employees

The Sax Agency is an equal opportunity employer committed to diversity in the workplace. The agency encourages candidates from all backgrounds to apply.

Seniority level

Seniority level
Mid-Senior level

Employment type

Employment type
Full-time

Job function

Job function
Administrative
Industries
Software Development

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