Executive Secretaries and Administrative Assistants-024RY

Knowledge Builders Inc; New York (NY); On-site; USD 37,000 - 75,000; Full time

Job summary

Knowledge Builders Inc is seeking an Executive Secretary and Administrative Assistant for a temporary 2-month position in New York. The role involves managing electronic files, ensuring the accuracy of submissions, and maintaining organization within the office. Ideal candidates will possess a Bachelor's Degree and be highly proficient in Microsoft Office applications.

Qualifications

• Must be detail-oriented, organized, and able to manage electronic files.
• Proficiency in Microsoft Office applications required.
• Entry-level position suitable for recent graduates.

Responsibilities

• Check filings for deficiencies and update database accurately.
• Renaming and organizing digital files according to standards.
• Communicate with attorneys regarding filing deficiencies.

Skills

Time Management

Attention to Detail

Organization

Proofreading

File Management

Communication

Proficiency in Microsoft Word

Proficiency in Adobe PDF

Proficiency in Microsoft Excel

Proficiency in Microsoft Outlook

Education

Bachelor's Degree

Job description

Executive Secretaries and Administrative Assistants-024RY

Join to apply for the Executive Secretaries and Administrative Assistants-024RY role at Knowledge Builders Inc

Executive Secretaries and Administrative Assistants-024RY

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Join to apply for the Executive Secretaries and Administrative Assistants-024RY role at Knowledge Builders Inc

Job Description Title: Administrative Assistant

Temporary 2 Month Position

Duties: Check filings for deficiencies, calculating filing fees as needed, scanning paper submissions, issue ID numbers to filings, update database, saving files to shared drive following file-naming convention, download files from the cloud, or copy from emails in outlook as required, rename PDF files per file-naming convention as required, enter filings into spreadsheet accurately so they can be retrieved on demand, create folders, save files to folders, add notes to database and spreadsheet as needed. For deficient filings, email the submitting attorney, using a template. Follow up on deficiencies as needed.

Key Skills & Abilities: must have good time management skills, be detail-oriented, organized, able to catch errors/inconsistent/ incomplete work, proofread work, able to manage a large volume of electronic files without commingling files, must be able to work quickly and accurately, able to follow office policy and procedure, able to rename PDF files, drag and drop files in folders, copy and paste files into folders, create folders, edit template emails, double check work, ask questions when clarification is needed, must be proficient in Microsoft Word, Adobe PDF, Microsoft Excel, and Microsoft Outlook.

Preferred Education: Bachelors Degree

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Temporary

Job function

• Job function

  Administrative

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