Executive Administrative Assistant

Berkley Surety (a Berkley Company); Morristown (NJ); On-site; USD 73,000 - 137,000; Full time

Job summary

Berkley Surety, a leading insurance company, is looking to hire an Executive Administrative Assistant to provide administrative support and ensure efficient office operations in Morristown, NJ. This entry-level full-time role requires strong organizational skills, effective communication, and a focus on customer service. Ideal candidates will have 2+ years of administrative experience and be proficient with tools such as Word and Excel. Join a professional team committed to excellence in the financial services industry.

Qualifications

• 2+ years of administrative/office experience required.
• Effective communication skills, both oral and written.
• Proficiency with automation tools is essential.

Responsibilities

• Provides administrative and data entry support for the Berkley Surety organization.
• Coordinates mail and express package delivery for the Home Office.
• Orders and maintains Home Office supplies and necessities.

Skills

Communication

Organizational skills

Customer focus

Education

High school degree

2-year college degree

Tools

Word

Excel

PowerPoint

Outlook

Job description

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Company Details

Berkley Surety is a highly professional, service-oriented surety underwriting management company, providing a full spectrum of bonds for contract, environmental, and commercial surety accounts through multiple distribution channels in both the United States and Canada. We write on behalf of W. R. Berkley Corporation member company Berkley Insurance Company, which has an A.M. Best rating of A+ (Superior). We pride ourselves on building strong relationships with our agents. We highly value the insight and expertise our agency partners bring to the table which helps us provide timely and predictable surety solutions.

Responsibilities

• Provides administrative and data entry support; works on projects relating to the efficient operations of the Berkley Surety organization. Interacts and collaborates independently and within a team environment to provide timely and accurate service to both internal and external customers. Develops an understanding of the inter-workings of the Company and how the Operations department integrates with all aspects of the company.
• Works with respective field offices to ensure recommended agency appointment packages (and changes) are complete and submits packages to the appropriate senior officer for approval. Prepares Surety Agency Agreements (new and addendums) and coordinates delivery to the appropriate agency contact for execution and distribution.
• Handles bond verifications and issues/reviews usage of new and additional bond numbers to field offices and appointed agencies.
• Indexes company files and indemnity agreements, according to company standards, for offsite storage.
• Coordinates mail and express package delivery for Home Office. Processes and distributes all mail in a timely and appropriate manner according to company guidelines. Ensure that postage machine is charged and maintained.
• Orders, receives and maintains Home Office supplies and necessities (coffee, snacks, business cards, printing, various office supplies, copier/printer/scanner maintenance, shredder pick-up, etc.).
• Provides logistical support to in house meetings, to include preparation of meeting and conference rooms and assist in arrangements for catering, including set-up and clean-up.
• Acts as a liaison with building management, as required, coordinating all building passes for Home Office employees, building access and communications regarding building announcements and services.
• Provides support to President (travel, expense reporting etc.), and contributes in other ways for the effective functioning of Berkley Surety, as required.
• Keeps Manager or Supervisor apprised of issues of importance to departments, customers, and to the Company.
• Performs other duties as assigned.

Qualifications

• Minimum high school degree; 2-year college degree a plus
• 2+ years of administrative/office experience
• Effective oral and written communication skills.
• High level of proficiency with automation tools provided (i.e. Word, Excel, PowerPoint, Outlook, etc.) with the ability to learn Company specific programs.
• Must be able to organize and effectively handle assigned workload with minimal management supervision.
• Ability to work independently, in a team environment with the ability to adapt to a changing environment.
• Self-motivation and an out-going orientation with strong customer focus.
• The Company is an equal employment opportunity employer.

Additional Company Details

• The above job description is not intended to be an “all-inclusive” list of the duties and responsibilities of the job described, nor is it intended to be such a listing of the skills and abilities required to do the job. Rather, it is intended only to describe the general nature of the job.

Sponsorship Details

Sponsorship not Offered for this Role

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative
• Industries: Financial Services and Insurance

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