Executive Administrative Assistant

USTBC ABB Installation Products Inc.; Memphis (TN); Hybrid; USD 40,000 - 60,000; Full time

Job summary

ABB in Memphis is seeking an experienced administrative professional to support senior leaders with complex scheduling, correspondence, and project coordination. The role offers a hybrid work model and opportunities to contribute across a global business.

Strong MS Office skills, proactive mindset, and the ability to manage multiple tasks in a fast-paced environment are essential for success.

Qualifications

• Bachelor’s degree preferred; 5+ years in administrative/assistant roles.

Responsibilities

• Administrative support: Performs complex administrative activities and takes responsibility for delivering specific department processes/programs.

Skills

Administrative experience

Time management

Executive support

Written and verbal communication

Education

Bachelor’s degree preferred

Tools

Microsoft Excel

PowerPoint

Outlook

Teams

Job description

At ABB , we help industries run leaner and cleaner-and every person here makes that happen. You'll be empowered to lead, supported to grow, and proud of the impact we create together. Join us and help run what runs the world.

This position reports to:

VP, Utility Sales

Provides administrative services and/or secretarial assistance at an organization or business level.

The work model for the role is: Hybrid work model.

Key Responsibilities

• Administrative support: Performs complex administrative activities and takes responsibility for delivering specific department processes/programs.
• Documentation searches: compiles and issues special reports, presentations, organization charts, correspondence, etc.
• Communication: Responsible for different communication tasks within the area of responsibility, ensuring knowledge and information is shared and keeping others up to date.
• Processes: Implements ABB processes and initiates continuous improvement of administrative processes and procedures to maximize efficiency and effectiveness.
• Confidential support: Acts as point of contact for internal/external enquiries, initiates action and makes judgments about urgency of issues. Provides confidential support to individual executives and/or management team members.
• Special Projects: Works independently on special projects and/or collaboratively on team projects
• Events: Plan and organize business critical internal/external events, including travel arrangements, itineraries, accommodation, conference registration, visiting speakers etc.
• Financial support: Provides financial support on a department/project level, monitoring budget spend, raising and approving requisitions/invoices, handling P-card expenditures, processing/submitting manager's expense report.

Qualifications

• Bachelor's degree is preferred.
• 5+ years of experience in an administrative or assistant role is required; Experience supporting senior leaders in a global organization is highly preferred.
• The ability to prioritize and multitask, with excellent planning skills.
• A friendly and approachable demeanor, along with a dynamic and enthusiastic approach to tasks
• Strong written and verbal communication skills and demonstrated ability to clearly and effectively communicate across all levels; Ability to edit and refine documents/ communications is highly preferred.
• Expert-level proficiency with Microsoft Office, including Excel, PowerPoint, Outlook, and Teams is essential. Track record of work in fast paced and dynamic business environment; Curiosity, a commitment to follow through and excellent problem- solving skills are essential to success.
• Demonstrated ability to manage multiple daily, weekly, monthly, and long-term tasks for multiple staff members by carefully setting priorities, meeting deadlines, and scheduling time efficiently.

What's in it for you

We want you to bring your full self to work-your ideas, your energy, your ambition. You'll have the tools and freedom to grow your skills, shape your path, and take on challenges that matter. Here, your work creates impact you can see and feel, every day.

More About Us

ABB is an Equal Employment Opportunity and Affi...

All qualified applicants will receive consideration for employment without regard to their- sex (gender identity, gender expression, sexual orientation), marital status, citizenship, age, race and ethnicity, inclusive of traits historically associated with race or ethnicity, including but not limited to hair texture and protective hairstyles, color, religious creed, national origin, pregnancy, physical or mental disability, genetic information, protected Veteran status, or any other characteristic protected by federal and state law.

For more information regarding your (EEO) rights as an applicant, please visit the following websites: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

As an Equal Employment Opportunity and Affine ...

protected Veterans and Individuals with Disabilities may request a reasonable accommodation if you are unable or limited in your ability to use or access ABB's career site as a result of your disability. You may request reasonable accommodations by calling an ABB HR Representative at 1-888-694-7762 or by sending an email to [e-mail] . Resumes and applications will not be accepted in this manner.

MyBenefitsABB.com

ABB Benefit Summary for eligible US employees

[excludes ABB E-mobility, Athens union, Puerto Rico]

Go to myBenefitsABB.com and click on "Candidate/Guest" to learn more

Health, Life & Disability

Choice between two medical plan options: A PPO plan call