HSE Administrative Assistant

ABB Inc.; Senatobia (MS); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Health benefits

401k retirement

Paid holidays

Employee discounts

Job summary

ABB Inc. is seeking an HSE Administrative Assistant to provide essential administrative support to the Health, Safety, and Environment department and broader operations in an onsite role in Senatobia, Mississippi.

You will help maintain compliance, support onboarding, manage access badges, and assist in hazard reporting while promoting a safe work culture. Responsibilities include organizing HSE meetings, updating SharePoint, preparing minutes, and coordinating new hire orientation.

Qualifications

• High school diploma or equivalent; some college coursework or associate degree preferred.
• 2+ years of administrative or office support experience.
• Experience in an HSE, facility operations, or administrative environment.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with data entry and database management systems.

Responsibilities

• Maintain HSE documentation, records, and filing systems.
• Prepare and organize materials for HSE meetings and events.
• Schedule meetings, coordinate calendars, and manage communications.
• Prepare meeting minutes, agendas, and follow-up items.
• Update and maintain HSE SharePoint sites and document repositories.
• Coordinate and lead new hire orientation and onboarding presentations for all new employees.
• Order, prepare, and distribute employee badges.

Skills

MS Office Suite

Data entry

Communication

Record keeping

Education

High school diploma or equivalent

Some college coursework or associate degree

Tools

SharePoint

Database management

Job description

At ABB, we help industries run leaner and cleaner-and every person here makes that happen. You'll be empowered to lead, supported to grow, and proud of the impact we create together. Join us and help run what runs the world.

This position reports to:

Business Health, Safety & Env Manager

The HSE Administrative Assistant provides essential administrative and operational support to the HSE (Health, Safety, Environment) department and broader operations. This role is critical to maintaining HSE compliance, facilitating employee onboarding, managing access and badge systems, supporting hazard reporting, and fostering a positive safety culture. The successful candidate will coordinate administrative tasks, manage operational systems, and ensure accurate record-keeping while supporting HSE initiatives and employee engagement programs.

The work model for the role is: Onsite #LinkedIn - Onsite

Job Responsibilities:

• Maintain HSE documentation, records, and filing systems
• Prepare and organize materials for HSE meetings and events
• Schedule meetings, coordinate calendars, and manage communications
• Prepare meeting minutes, agendas, and follow-up items
• Update and maintain HSE SharePoint sites and document repositories
• Coordinate and lead new hire orientation and onboarding presentations for all new employees
• Order, prepare, and distribute employee badges

Job Qualifications:

• High school diploma or equivalent; some college coursework or associate degree in business administration, HSE, or related field preferred
• 2+ years of administrative or office support experience
• Experience in an HSE, facility operations, or administrative environment
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with data entry and database management systems

What's in it for you

We want you to bring your full self to work-your ideas, your energy, your ambition. You'll have the tools and freedom to grow your skills, shape your path, and take on challenges that matter. Here, your work creates impact you can see and feel, every day.

ABB is an Equal Employment Opportunity and Affimative Action employer for protected Veterans and Individuals with Disabilities at ABB.

All qualified applicants will receive consideration for employment without regard to their- sex (gender identity, gender expression, sexual orientation), marital status, citizenship, age, race and ethnicity, inclusive of traits historically associated with race or ethnicity, including but not limited to hair texture and protective hairstyles, color, religious creed, national origin, pregnancy, physical or mental disability, genetic information, protected Veteran status, or any other characteristic protected by federal and state law.

For more information regarding your (EEO) rights as an applicant, please visit the following websites: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

As an Equal Employment Opportunity and Affimative Action Employer for Protected Veterans and Individuals with Disabilities, applicants may request to review the plan of a particular ABB facility between the hours of 9:00 A.M. - 5:00 P.M. EST Monday through Friday by contacting an ABB HR Representative at 1-888-694-7762.

Protected Veterans and Individuals with Disabilities may request a reasonable accommodation if you are unable or limited in your ability to use or access ABB's career site as a result of your disability. You may request reasonable accommodations by calling an ABB HR Representative at 1-888-694-7762 or by sending an email to [e-mail]. Resumes and applications will not be accepted in this manner.

ABB Benefit Summary for eligible US employees

[excludes ABB E-mobility, Athens union, Puerto Rico]

Go to myBenefitsABB.com and click on "Candidate/Guest" to learn more

Health, Life & Disability

• Choice between two medical plan options: A PPO plan called the Copay Plan OR a High-Deductible Health Plan (with a Health Savings Account) called the High-Deductible Plan.
• Choice between two dental plan options: Core and Core Plus
• Vision benefit
• Company paid life insurance (2X base pay)
• Company paid AD&D (1X base pay)
• Voluntary life and AD&D - 100% employee paid up to maximums
• Short Term Disability - up to 26 weeks - Company paid
• Long Term Disability - 60% of pay - Company paid. Ability to "buy-up" to 66 2/3% of pay.
• Supplemental benefits - 100% employee paid (Accident insurance, hospital indemnity, critical illness, pet insurance
• Parental Leave - up to 6 weeks
• Employee Assistance Program
• Health Advocate support resources for mental/behavioral health, general health navigation and virtual health, and infertility/adoption
• Employee discount program

Retirement

• 401k Savings Plan with Company Contributions
• Employee Stock Acquisition Plan (ESAP)

Time off

ABB provides 11 paid holidays. Vacation is provided based on years of service for hourly and non-exempt positions. Salaried exempt positions are provided vacation under a permissive time away policy.

Building a cleaner, smarter future takes all kinds of minds: the curious, the courageous, and the creative. That's why we welcome people from all backgrounds and experiences.

Ready to make an impact?