Executive Administrative Assistant

ABB; United States; Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

401(k) with company contributions

Paid holidays

Job summary

ABB is seeking an experienced administrative professional to support the US utility leadership. The role reports to the VP of Sales, Electrification US Utility, and operates with a hybrid work model.

You will handle complex admin tasks, prepare reports and presentations, coordinate communications, and drive process improvements while supporting senior leaders and cross-functional teams.

Qualifications

• Bachelor's degree in business administration or related field.
• 5+ years of experience in an administrative or assistant role, preferably supporting senior leaders in a global organization.
• Ability to prioritize and multitask with excellent planning skills.
• Friendly, approachable demeanor with a dynamic and enthusiastic approach to tasks.
• Strong written and verbal communication; ability to edit and refine documents.

Responsibilities

• Provide complex administrative support and assist department processes.
• Compile and issue reports, presentations, charts, and correspondence.
• Communicate effectively within the area of responsibility and keep stakeholders informed.
• Implement ABB processes and pursue continuous improvement of admin procedures.
• Provide confidential support to executives and management teams as needed.
• Plan and organize internal/external events including travel, itineraries, registrations, and speakers.
• Provide financial support at the department level, including budget monitoring and invoicing.

Skills

Advanced MS Office

Executive support

Communication skills

Multitasking

Planning

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft Office Suite

Job description

At ABB, we help industries run leaner and cleaner and every person here makes that happen. You'll be empowered to lead, supported to grow, and proud of the impact we create together. Join us and help run what runs the world.

This position reports to: VP Sales, Electrification US Utility

Provides administrative services and/or secretarial assistance at an organization or business level.

The work model for the role is: Hybrid work model.

Key Responsibilities

• Administrative support: Performs complex administrative activities and takes responsibility for delivering specific department processes/programs.
• Documentation searches: compiles and issues special reports, presentations, organization charts, correspondence, etc.
• Communication: Responsible for different communication tasks within the area of responsibility, ensuring knowledge and information is shared and keeping others up to date.
• Processes: Implements ABB processes and initiates continuous improvement of administrative processes and procedures to maximize efficiency and effectiveness.
• Confidential support: Acts as point of contact for internal/external enquiries, initiates action and makes judgments about urgency of issues. Provides confidential support to individual executives and/or management team members.
• Special Projects: Works independently on special projects and/or collaboratively on team projects
• Events: Plan and organize business critical internal/external events, including travel arrangements, itineraries, accommodation, conference registration, visiting speakers etc.
• Financial support: Provides financial support on a department/project level, monitoring budget spend, raising and approving requisitions/invoices, handling P-card expenditures, processing/submitting manager's expense report.

Qualifications

• Bachelor’s degree in business or a similar field. Business Administration or related field preferred.
• 5+ years of experience in an administrative or assistant role; Experience supporting senior leaders in a global organization is highly preferred.
• The ability to prioritize and multitask, with excellent planning skills.
• A friendly and approachable demeanor, along with a dynamic and enthusiastic approach to tasks
• Strong written and verbal communication skills and demonstrated ability to clearly and effectively communicate across all levels; Ability to edit and refine documents/ communications is highly preferred.
• Expert-level proficiency with Microsoft Office, including Excel, PowerPoint, Outlook, and Teams is essential. Track record of work in fast paced and dynamic business environment; Curiosity, a commitment to follow through and excellent problem- solving skills are essential to success.
• Demonstrated ability to manage multiple daily, weekly, monthly, and long-term tasks for multiple staff members by carefully setting priorities, meeting deadlines, and scheduling time efficiently.

What's in it for you

We want you to bring your full self to work and your ideas, your energy, your ambition. You'll have the tools and freedom to grow your skills, shape your path, and take on challenges that matter. Here, your work creates impact you can see and feel, every day.

More About Us

ABB is an Equal Employment Opportunity and Affimative Action employer for protected Veterans and Individuals with Disabilities at ABB.

All qualified applicants will receive consideration for employment without regard to their- sex (gender identity, gender expression, sexual orientation), marital status, citizenship, age, race and ethnicity, inclusive of traits historically associated with race or ethnicity, including but not limited to hair texture and protective hairstyles, color, religious creed, national origin, pregnancy, physical or mental disability, genetic information, protected Veteran status, or any other characteristic protected by federal and state law.

For more information regarding your (EEO) rights as an applicant, please visit the following websites: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

As an Equal Employment Opportunity and Affimative Action Employer for Protected Veterans and Individuals with Disabilities, applicants may request to review the plan of a particular ABB facility between the hours of 9:00 A.M. - 5:00 P.M. EST Monday through Friday by contacting an ABB HR Representative at 1-888-694-7762.

Protected Veterans and Individuals with Disabilities may request a reasonable accommodation if you are unable or limited in your ability to use or access ABB's career site as a result of your disability. You may request reasonable accommodations by calling an ABB HR Representative at 1-888-694-7762 or by sending an email to [e-mail]. Resumes and applications will not be accepted in this manner.

MyBenefitsABB.com

ABB Benefit Summary for eligible US employees

[excludes ABB E-mobility, Athens union, Puerto Rico]

Go to myBenefitsABB.com and click on "Candidate/Guest" to learn more

Health, Life & Disability

• Choice between two medical plan options: A PPO plan called the Copay Plan OR a High Deductible Health Plan (with a Health Savings Account) called the High Deductible Plan.
• Choice between two dental plan options: Core and Core Plus
• Vision benefit
• Company paid life insurance (2X base pay)
• Company paid AD&D (1X base pay)
• Voluntary life and AD&D - 100% employee paid up to maximums
• Short Term Disability - up to 26 weeks - Company paid
• Long Term Disability - 60% of pay - Company paid. Ability to "buy-up" to 66 2/3% of pay.
• Supplemental benefits - 100% employee paid (Accident insurance, hospital indemnity, critical illness, pet insurance
• Parental Leave - up to 6 weeks
• Employee Assistance Program
• Health Advocate support resources for mental/behavioral health, general health navigation and virtual health, and infertility/adoption
• Employee discount program

Retirement

• 401k Savings Plan with Company Contributions
• Employee Stock Acquisition Plan (ESAP)

Time off

ABB provides 11 paid holidays. Vacation is provided based on years of service for hourly and non-exempt positions. Salaried exempt positions are provided vacation under a permissive time away policy.

Contribute to a collective vision. This is where progress takes flight, teams turn ideas into impact, and we define what’s next. Run What Runs the World.

#ABBCareers #RunwithABB

Building a cleaner, smarter future takes all kinds of minds: the curious, the courageous, and the creative. That's why we welcome people from all backgrounds and experiences.