Administrative Analyst

Alutiiq, LLC; Lorton (VA); On-site; USD 72,000 - 75,000; Full time

Job summary

ALUTIIQ INFORMATION MANAGEMENT LLC is seeking an Administrative Analyst to provide administrative, operational, and analytical support to program leadership and government stakeholders. This on-site role coordinates personnel records, onboarding/offboarding, and maintains efficient office operations in a government contracting environment.

The ideal candidate has a high school diploma, 2+ years of admin/analyst experience, strong MS Office skills, and the ability to obtain a TS clearance.

Qualifications

• High School Diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of two (2) years of administrative, operational support, or analyst experience.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.
• Ability to obtain and maintain a Top Secret clearance
• Strong organizational and time-management skills with the ability to prioritize competing requirements.
• Ability to work independently and collaboratively within a team environment.
• Strong attention to detail and commitment to accuracy.

Responsibilities

• Provide administrative and operational support to program leadership, corporate management, and Department of State stakeholders.
• Coordinate and serve as the main POC in working with other key stakeholders to complete all tasks regarding personnel support and/or program documentation support
• Coordinate and support onboarding and out-processing activities as the main POC for program personnel, ensuring compliance with corporate and contractual requirements.
• Establish, maintain, and audit personnel records and administrative files, including certifications, training documentation, security-related records, and employee documentation.
• Maintain strict confidentiality and safeguard sensitive personnel and operational information.
• Prepare, distribute, and archive tasks such as meeting agendas, minutes, action items, weekly update emails, quarterly newsletters, MS Teams documentation, processes, policies, and related correspondence.
• Coordinate scheduling and tracking of required corporate and government training for program personnel.
• Assist with monitoring and maintaining personnel access requirements, including system access, building credentials, and account status coordination.
• Coordinate meetings, conference calls, and administrative engagements with internal leadership and government customers.
• Maintain and update program contact rosters, organizational directories, and office seating assignments, and other like materials.
• Organize, maintain, and improve electronic filing systems, shared drives, and document management processes.
• Manage office supply inventories and coordinate procurement requests to support operational requirements.
• Develop, maintain, and track attendance, staffing, and administrative reporting tools for PMO personnel.
• Support coordination efforts with government facility representatives regarding staffing, workspace, and operational support matters.
• Assist in preparing administrative reports, status updates, metrics, and other program documentation as required.
• Identify opportunities to improve administrative workflows, efficiency, and record management practices.
• Perform additional administrative, operational, and analytical duties in support of program objectives and contract requirements.
• Other Duties as assigned

Skills

MS Office

Organizational skills

Communication

Time management

Analytical thinking

Education

High School Diploma or GED

Tools

MS Teams

MS Word

MS Excel

PowerPoint

Job description

Taxable Entity

ALUTIIQ INFORMATION MANAGEMENT LLC

Job Title

Administrative Analyst

Location

VA Arlington IMAP DOS - Arlington, VA 22209 US

VA Lorton IMAP - Lorton, VA 22079 US (Primary)

Category

Administrative Support

Job Type

Full-time

Typical Pay/Range

$72,000 - $75,000

Education

High School Diploma or GED

Travel

None

Security Clearance Required

Secret

POSITION OVERVIEW AND PRIMARY DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS)

The Administrative Analyst provides comprehensive administrative, operational, and analytical support to program leadership, corporate management, and government stakeholders. This position is responsible for coordinating administrative processes, maintaining personnel and program documentation, supporting onboarding and offboarding activities, and ensuring efficient office operations in support of contract requirements. The role requires strong self-starter, detailed organizational, communication, and analytical skills, with the ability to manage multiple priorities in a fast-paced government contracting environment. Work is performed in accordance with corporate policies, contractual obligations, and Department of State procedures and standards.

Role and Responsibilities

• Provide administrative and operational support to program leadership, corporate management, and Department of State stakeholders.
• Coordinate and serve as the main POC in working with other key stakeholders to complete all tasks regarding personnel support and/or program documentation support
• Coordinate and support onboarding and out-processing activities as the main POC for program personnel, ensuring compliance with corporate and contractual requirements.
• Establish, maintain, and audit personnel records and administrative files, including certifications, training documentation, security-related records, and employee documentation.
• Maintain strict confidentiality and safeguard sensitive personnel and operational information.
• Prepare, distribute, and archive tasks such as but not limited to meeting agendas, minutes, action items, weekly update emails, quarterly newsletters, MS Teams documentation, processes, policies, and related correspondence.
• Coordinate scheduling and tracking of required corporate and government training for program personnel.
• Assist with monitoring and maintaining personnel access requirements, including system access, building credentials, and account status coordination.
• Coordinate meetings, conference calls, and administrative engagements with internal leadership and government customers.
• Maintain and update program contact rosters, organizational directories, and office seating assignments, and other like materials.
• Organize, maintain, and improve electronic filing systems, shared drives, and document management processes.
• Manage office supply inventories and coordinate procurement requests to support operational requirements.
• Develop, maintain, and track attendance, staffing, and administrative reporting tools for PMO personnel.
• Support coordination efforts with government facility representatives regarding staffing, workspace, and operational support matters.
• Assist in preparing administrative reports, status updates, metrics, and other program documentation as required.
• Identify opportunities to improve administrative workflows, efficiency, and record management practices.
• Perform additional administrative, operational, and analytical duties in support of program objectives and contract requirements.
• Other Duties as assigned

Deliverables may include:

• Personnel and Administrative Records Management
• Attendance and Staffing Tracking Reports
• Meeting Agendas and Minutes
• Onboarding and Out-Processing Status Reports
• Office Supply and Administrative Support Coordination
• Shared Drive and Document Management Maintenance
• Administrative Metrics and Reporting
• Additional Program Support Functions as Assigned

REQUIRED QUALIFICATIONS AND EXPERIENCE

• High School Diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of two (2) years of administrative, operational support, or analyst experience in a corporate, government, or contractor environment.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.
• Ability to obtain and maintain a Top Secret clearance
• Strong organizational and time-management skills with the ability to prioritize competing requirements.
• Ability to work independently and collaboratively within a team environment.
• Strong attention to detail and commitment to accuracy.

Preferred Skills

• Prior experience supporting Department of State or federal government contracts.
• Experience with personnel tracking systems, document management platforms, or administrative reporting tools.
• Excellent verbal and written communication skills.
• Strong customer service and stakeholder engagement abilities.
• Ability to adapt to changing operational requirements and support multiple functional areas.

Afognak Native Corporation and Afognak's direct and indirect subsidiaries, partnerships, joint ventures and affiliates to include Alutiiq, LLC; Afognak Commercial Group, LLC; Alutiiq Professional Consulting, LLC; and each of their respective domestic and foreign, direct and indirect subsidiaries, partnerships, joint ventures and affiliates are equal opportunity employers that do not discriminate on the basis of actual or perceived race, color, religion, national origin, citizenship status, age, sex (including pregnancy, childbirth, related medical conditions and lactation), sexual orientation, protected veteran status, disability, genetic information, or any other characteristic protected by applicable federal, state or local laws (collectively, "Protected Status").

The pay range information provided is a general guideline. The pay rate offered will be determined based on the candidate's experience and qualifications, as well as geographic locations, market data, and other business considerations, as permitted by law.

Our full range of benefits include medical, dental, vision, disability protection, life insurance, prescription coverage, voluntary benefits, paid leave, and 401(k) retirement. Positions covered by the McNamara O'Hara Service Contract Act (SCA), Davis-Bacon Act (DBA), or a Collective Bargaining Agreement (CBA), or Fair Labor Standards Act (FLSA) will comply with the statute or CBA requirements as well as other client-customer contract requirements (all benefits are subject to eligibility requirements). For more information, please visit our Company's Career page.