Executive Administrative Assistant

Premier America Credit Union; Los Angeles (CA); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Competitive pay

Health care (medical, dental, vision)

FSA/HSA

Life and AD&D insurance

Loans discounts

Paid time off (vacation/holiday/sick)

401k with match

Educational assistance

Job summary

Premier America Credit Union in Chatsworth, CA is seeking an Executive Administrative Assistant – Onsite to support the IT department with calendaring, vendor management, invoicing, and reporting. The role requires 3+ years of administrative experience, strong Excel (Pivot, VLOOKUP/XLOOKUP) and data extraction skills, and ability to support multiple C‑Suite executives.

Preferred candidates have a Bachelor's degree and familiarity with accounting concepts, with a comprehensive benefits package

Qualifications

• 3+ years of similar or related experience, including administrative support, financial reporting, or data analysis.
• Strong Excel skills (pivot tables, VLOOKUP/XLOOKUP, formulas, charts).
• Ability to extract and manipulate data from multiple systems.
• Experience supporting multiple C‑Suite executives.
• Bachelor's Degree preferred; some college or equivalent required.
• Familiarity with accounting concepts (accruals, variances, forecasting).

Responsibilities

• Support IT dept with calendaring, vendor management, invoicing.
• Prepare complex reports and financial tracking.
• Maintain system portals and ensure accurate documentation.
• Support project execution within IT.
• Provide high-quality administrative support to executives.

Skills

Excel

Outlook calendar management

Data extraction & manipulation

Communication

Attention to detail

Time management

Interpersonal skills

Customer service

Problem solving

Education

Bachelor's degree preferred

Some college or equivalent experience

Coursework in accounting/finance or analytics

Tools

Word

PowerPoint

Visio

Outlook

Job description

Job Title:

Executive Administrative Assistant – Onsite – Chatsworth

Overview:

The Executive Administrative Assistant / Analyst supports the Information Technology department in daily administrative tasks such as calendaring, vendor management, invoicing, and other duties.

Additionally, this role will also provide support in:

• Reporting, such as financial tracking, budget variance analysis and accrual reporting.


• Maintaining system portals.


• Preparing complex reports.


• Supporting project execution.


• Ensuring accurate documentation across the Department.

Requirements

What We Are Looking For:

• 3+ years of similar or related experience, including administrative support, financial reporting, or data analysis.


• Experience in accounting concepts, variance analysis, or business intelligence tools is strongly preferred.


• Experience supporting multiple C‑Suite executives at the same time is also preferred.


• Bachelor's Degree is preferred; some college or an equivalent combination of experience and training is required.


• Strong Excel skills (pivot tables, VLOOKUP/XLOOKUP, formulas, charts).


• Familiarity with accounting systems, financial reporting tools.


• Ability to extract and manipulate data from multiple systems.


• Strong understanding of basic accounting concepts (accruals, variances, forecasting).


• Advanced Outlook calendar management and Excel skills are critical . Expert proficiency with Word, PowerPoint, and Visio is also required.


• Coursework in accounting, finance, business analytics, or information systems is a plus.


• Strong organization, time management, project management, attention to detail, and problem-solving skills


• Strong interpersonal skills, as well as a strong customer service perspective (internal, as well as external), and can handle issues with respect, dignity, sensitivity, and urgency.


• Friendly and professional demeanor, with a \"can do\" attitude.


• Ability to act quickly from one task to another, seamlessly and professionally.


• Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment with limited supervision.


• Excellent verbal and written communication skills including the ability to communicate with all levels of the organization.


• Ability to proofread and data validation.


• Ability to identify business issues and coordinate an appropriate response with the key stakeholders.


• Proven experience working in a fast-paced environment while providing superior service level


• Ability to tame organized chaos while remaining calm and composed


• Possess a high degree of initiative to take independent action and be able to always exercise proper judgment.


• Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities.

Equal Opportunity Employer – Veterans / Disabled

Drug-free Workplace

Pay Grade Info:

The base pay range for this position is: 70k - 80k.

Perks Important to You:

• Competitive pay


• Subsidized health care including medical, dental and vision


• FSA and HSA


• Company-Paid Life and A&D insurance


• Discounts on loans (must be a member)


• Paid Vacation, Holiday, and Sick time


• 401k Retirement Saving Plan with a 6% safe harbor employer match


• Educational Assistance Program and more!

Equal Opportunity Employer – Veterans / Disabled

Drug-free Workplace