Executive Administrative Assistant

Explore Logistics; Houston (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Explore Group seeks an experienced executive/personal assistant to support the owner across multiple companies and sites. Based in Houston, you will manage calendars, emails, and travel, with occasional field visits to Midland and other destinations.

You will handle contracts, leases, and permits, coordinate invoices and filings, and assist with hiring and onboarding while maintaining confidentiality and a proactive approach to urgent tasks.

Qualifications

• 3+ years as an executive/personal assistant, office manager, or similar role supporting a busy owner or executive.
• Strong writing ability to draft professional emails and letters independently.
• Discretion with confidential business, legal, financial, and personal information.

Responsibilities

• Manage calendar, email, and phone; screen and prioritize communications.
• Prepare, route, and track agreements, leases, right‑of‑way grants, titles, and permits.
• Track open items across companies and coordinate with vendors, attorneys, landmen, carriers, and partners.

Skills

Highly organized

Strong writer

Discreet with confidential information

Calm under pressure

Effective communicator

Tools

Microsoft 365

Outlook

Excel

Word

Teams

Job description

Explore Group runs logistics, materials and land businesses across the Texas Gulf Coast and Permian Basin, including a trucking operation, a frac sand plant, truck scale loadout sites, land and right-of-way holdings, and our own transportation software. We move fast, and a lot of it runs through the owner's desk.

The role

You’ll work directly with management across business and personal matters. You’ll keep several companies, properties and a busy calendar organized so mgmt can spend theirtime on decisions instead of paperwork. Your base is our Houston office, and you’ll regularly travel to the field sites and Midland or other destinations as required. The role sometimes needs flexibility outside normal hours.

What you’ll do

• Calendar & communications: manage calendar, email and phone, and screen and prioritize what reaches him
• Contracts & documents: prepare, route and track agreements, leases, right-of-way grants, titles and permits through signature and filing
• Follow-through: track open items across companies and chase down vendors, attorneys, landmen, carriers and partners until things are done
• Admin & finance support: coordinate invoices, expense reports, insurance certificates, vehicle and trailer titling, and entity filings with accounting
• Travel & field support: book and coordinate travel, accompany the owner to site visits and meetings, take notes and drive follow-ups
• Personal & property: manage personal appointments, household and ranch vendors, vehicle and equipment registrations, and family calendar coordination
• Records: keep files organized and searchable across entities so nothing lives only in someone's inbox
• Special projects: help with hiring, onboarding and whatever comes up

What we’re looking for

• 3+ years as an executive or personal assistant, office manager or similar role supporting a busy owner or executive
• Very organized, and you track deadlines without being reminded
• Strong writer who can draft professional emails and letters on your own
• Comfortable with Microsoft 365 (Outlook, Excel, Word, Teams) and willing to learn new software
• Discreet with confidential business, legal, financial and personal information
• Calm, resourceful and direct, comfortable telling the boss "this is overdue"
• Valid driver's license, clean driving record, and able to travel, including occasional overnights
• Comfortable in an office one day and on a plant site or ranch the next

Nice to have

• Experience in oil & gas, trucking, aggregates, construction, ranching or real estate
• Familiarity with contracts, leases, permits or land/right-of-way documents
• Notary public, or willing to become one

Why Explore

You’ll be close to the decisions across a group of growing businesses, with real variety, real responsibility, and an owner who notices good work.

• Explore Group is an equal opportunity employer.