Executive Administrative Assistant

Akkodis; Farmington Hills (MI); On-site; USD 50,000 - 66,000; Full time

Job summary

Akkodis is seeking an Executive Administrative Assistant to provide high-level support to a Vice President in Farmington Hills, MI. The role requires proactive coordination of calendar, travel, and communications within a fast-paced executive environment, working with leadership teams, customers, and global stakeholders.

Ideal candidates have a Bachelor's degree or equivalent and 5–8+ years supporting directors or VP-level executives, with strong organization, discretion, and professional

Qualifications

• Bachelor's degree or equivalent work experience.
• 5–8+ years of Executive Assistant or Senior Administrative Assistant experience supporting a Director, Vice President, or higher-level executive.
• Experience in an engineering, automotive, technology, consulting, or similar corporate environment is preferred.
• Excellent written and verbal communication skills.
• Exceptional organizational, planning, and multitasking abilities.
• Ability to work independently with minimal supervision.
• High level of professionalism, confidentiality, and executive presence.

Responsibilities

• Manage the Vice President's calendar, appointments, and meeting schedules.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, visa support, and expense reporting.
• Prepare executive presentations, reports, meeting agendas, and professional correspondence.
• Support leadership meetings by preparing materials, taking meeting minutes, and tracking action items.
• Handle confidential information with professionalism and discretion.
• Coordinate customer visits, executive briefings, workshops, and leadership meetings.
• Manage visitor logistics, conference room scheduling, catering, and event coordination.
• Support onboarding activities for employees, contractors, and visitors.
• Process purchase requisitions, invoices, vendor coordination, and budget tracking.
• Coordinate meetings across multiple global time zones, including North America, Europe, India, and Mexico.
• Organize employee engagement events, leadership town halls, and recognition programs.
• Serve as the primary administrative point of contact for office operations.

Skills

Executive-level support

Calendar management

Travel coordination

Communication

Confidentiality

Education

Bachelor's degree or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

SharePoint

SAP or ERP systems

Travel & expense tools

Job description

Akkodis is seeking an Executive Administrative Assistant for a position with a client located in Farmington Hills MI. Looking for an experienced Executive Administrative Assistant to provide high-level administrative support to a Vice President while managing the day-to-day administrative operations. This role is ideal for a highly organized, proactive professional who thrives in a fast-paced, executive environment and enjoys working with leadership teams, customers, and global stakeholders

Pay Range: $36/hr. - $48/hr. (The pay may be negotiable based on experience, education, geographic location, and other factors.)

• Manage the Vice President's calendar, appointments, and meeting schedules.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, visa support, and expense reporting.
• Prepare executive presentations, reports, meeting agendas, and professional correspondence.
• Support leadership meetings by preparing materials, taking meeting minutes, and tracking action items.
• Handle confidential information with professionalism and discretion.
• Coordinate customer visits, executive briefings, workshops, and leadership meetings.
• Manage visitor logistics, conference room scheduling, catering, and event coordination.
• Support onboarding activities for employees, contractors, and visitors.
• Process purchase requisitions, invoices, vendor coordination, and budget tracking.
• Coordinate meetings across multiple global time zones, including North America, Europe, India, and Mexico.
• Organize employee engagement events, leadership town halls, and recognition programs.
• Serve as the primary administrative point of contact for office operations.

Required Qualifications

• Bachelor's degree or equivalent work experience.
• 5–8+ years of Executive Assistant or Senior Administrative Assistant experience supporting a Director, Vice President, or higher-level executive.
• Experience in an engineering, automotive, technology, consulting, or similar corporate environment is preferred.
• Excellent written and verbal communication skills.
• Exceptional organizational, planning, and multitasking abilities.
• Ability to work independently with minimal supervision.
• High level of professionalism, confidentiality, and executive presence.

Technical Skills

• Microsoft Outlook, Word, Excel, and PowerPoint
• Microsoft Teams and SharePoint
• SAP or similar ERP systems (preferred)
• Travel and expense management tools
• Strong presentation and document preparation skills

Preferred Experience

• Supporting Vice Presidents or senior executives
• Coordinating executive meetings and customer visits
• Working with global teams across multiple time zones
• Experience in engineering, automotive, software, or technology organizations

For other opportunities available at Akkodis go to www.akkodisgroup.com.

If you have questions about the position, please contact Nandakini Sajwanat [e-mail].

Equal Opportunity Employer/Veterans/Disabled

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, an EAP program, commuter benefits, and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Disclaimer: These benefit offerings do not apply to client-recruited jobs and jobs that are direct hires to a client. To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit https://www.akkodisgroup.com/en/privacy-policy.

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers