Executive Administrative Assistant

General Motors; Detroit (MI); Hybrid; USD 55,000 - 75,000; Full time

Job summary

A leading company in the automotive industry is seeking a hybrid Executive Administrative Assistant in Detroit, MI. The role involves providing comprehensive administrative support to executives, facilitating communication, and managing projects. The ideal candidate will have exceptional organizational skills, the ability to work in a fast-paced environment, and the desire to collaborate effectively across teams.

Qualifications

• Proactive individual with exceptional organizational skills and attention to detail.
• Ability to manage multiple tasks and build relationships across teams.

Responsibilities

• Provide comprehensive administrative support including managing calendars and travel arrangements.
• Assist with projects ensuring deadlines are met and objectives achieved.
• Create, edit, and format documents and presentations.

Skills

Organizational Skills

Problem Solving

Communication

Collaboration

Job description

Work Arrangement:

This role is categorized as hybrid. This means the successful candidate is expected to report to Detroit, Michigan three times per week, at minimum

The Role:

This Executive Administrative Assistant will support multiple Executives within GBS Payroll & Finance Teams. The candidate will need to provide administrative support, ensuring smooth operations and effective communication for the group. This role requires a proactive individual with exceptional organizational skills and attention to detail, the ability to manage multiple tasks, and the capability to build and maintain relationships across the enterprise.The successful candidate should appreciate a fast-paced, high-energy team and be adaptable to change. They should be able to solve problems through action, make high-quality decisions, and think with a strategic mindset. Graceful management of ambiguity, cultivation of innovation, and an insatiable desire to collaborate are all required to be successful in the role.

What You’ll Do:

• Administrative Support: Provide comprehensive administrative support including managing complex calendars and travel arrangement, scheduling meetings, and managing expenses.
• Project Management: Assist with projects, ensuring deadlines are met and objectives are achieved. Track project progress and provide updates as necessary.
• Document Preparation: Create, edit, and format documents, spreadsheets, and presentations. Ensure all materials are accurate, professional, and align with team standards.
• Communication: Serve as a liaison between the executives and internal/external stakeholders. Craft clear and impactful communications and handle confidential information with discretion and professionalism.
• Team Coordination: Organize and facilitate team meetings and events, including preparing agendas, taking notes, and following up on action items.
• Initiative : Identify opportunities for process improvement and take the initiative to implement solutions that enhance productivity and efficiency.
• Cross-Functional Collaboration: Work across various departments to gather information, coordinate efforts, and ensure the successful completion of projects. Build and maintain strong relationships with colleagues at all levels, particularly EA peers on other teams.
• Event Planning: Assist in the planning and execution of internal and external events, ensuring all logistics are handled seamlessly as needed.