Executive Administrative Assistant - Remote

Jobsultant Solutions; Rockford (IL); Remote; USD 10,000 - 60,000; Part time

Job summary

A leading company is seeking an Executive Administrative Assistant for a remote part-time position, requiring strong organizational and communication skills. The role involves administrative support, regulatory compliance review, and daily team interaction, with growth opportunities available. Ideal candidates should have an associate or undergraduate degree and relevant experience in business.

Benefits

Growth and advancement opportunities

Qualifications

• At least 2 years of relevant business experience.
• Experience in records access and QA/QC preferred.
• Customer service experience is a plus.

Responsibilities

• Organize digital task documents and collaborate on technical documentation.
• Review environmental documents and ensure regulatory compliance.
• Conduct regulatory research and manage project email communications.

Skills

Highly organized

Detail-oriented

Proactive

Effective communication skills

Data entry skills

Proficient in Microsoft Office

Knowledge of environmental regulations

Education

Associate or Undergraduate degree

Tools

Microsoft Office

Adobe Acrobat

Job description

About the job: Executive Administrative Assistant - Remote

This is a part-time position, approximately 15-20 hours per week initially, with potential to increase to 24-30 hours after November 2022. Benefits are not provided. The role is remote and requires communication with the administrator, venture employee, and clients via email, telephone, and Microsoft Teams.

Responsibilities / Administrative Support:

• Organize digital task documents, such as creating project- and contract-specific folders.
• Assist with coordinating and generating technical documentation and discussions upon request.
• Administer and improve user guides.

Responsibilities / Regulatory Support:

• Review environmental documents and ensure regulatory compliance.
• Enter data into online databases and assess electronic materials against regulatory requirements.
• Conduct regulatory research.
• Monitor a project email inbox received from clients and subcontractors.
• Understand client Standard Operating Procedures to provide appropriate support to field areas.

Required Skills:

• Highly organized, detail-oriented, and proactive.
• Ability to work remotely and independently.
• Capable of multitasking in a fast-paced environment.
• Effective communication skills via phone and email.
• Excellent verbal and written communication skills.
• Skilled in data entry and proficient in Microsoft Office (Word, Excel, PowerPoint, Teams) and Adobe Acrobat.
• Ability to create and maintain electronic submission systems for documents and correspondence.

Preferred Qualifications:

• Knowledge of environmental regulations.
• Experience in records access and QA/QC.
• Customer service experience.

Educational Requirements:

• Associate or Undergraduate degree preferred.
• At least 2 years of relevant business experience.

Work Environment:

• Remote work setting.

Team Interaction and Support:

• Daily communication with team members.
• Support quality assurance to ensure compliance.

Additional Notes:

• Growth and advancement opportunities within the role and team are available.