Executive Administrative Assistant

Ohio State University; Columbus (OH); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Retirement plan options

Health insurance (dental, vision, Rx)

Paid vacation and sick leave

Public Service Loan Forgiveness

Job summary

The Ohio State University Wexner Medical Center seeks an Executive Administrative Assistant to support senior leaders, manage calendars, plan meetings, and coordinate travel in a hybrid, on-site environment. The role requires exceptional communication, organization, and discretion while serving diverse stakeholders across multiple departments.

Responsibilities include drafting correspondence, preparing meeting materials, taking minutes, ordering supplies, and supporting leadership with

Qualifications

• Bachelor's degree or equivalent experience.
• 2 years of relevant administrative experience preferred.
• Experience in hospital/executive support is desired; requires sound judgment and prioritization.

Responsibilities

• Coordinate and manage day-to-day activities, travel arrangements, calendars, and projects for the Administrator and Administrative Directors.
• Develop and coordinate materials for meetings, track requests, and draft correspondence and reports.
• Take meeting minutes, schedule meetings, and arrange travel, meals, and supplies.
• Assist senior leaders with calendars and administrative tasks as needed.
• Collaborate with stakeholders across departments and hospitals with professionalism and confidentiality.

Skills

Calendar management

Communication

Relationship building

Discretion

Education

Bachelor's degree

Job description

**Scope of Position** Provides high-level administrative support to an assigned executive leader within The Ohio State University Wexner Medical Center. Under the direction of the Administrator and Administrative Directors, this position coordinates executive calendars, communications, meetings, and administrative operations. The Executive Administrative Assistant collaborates with stakeholders across multiple departments and hospitals, requiring strong communication, organizational, and relationship-building skills. The position also supports senior leaders on matters requiring a high degree of discretion, professionalism, and confidentiality, while overseeing office-related needs such as facilities coordination and supply management. **Position Summary** The primary responsibility of this role is to coordinate and manage day-to-day activities, travel arrangements, calendars, and projects supporting the Administrator and Administrative Directors, as assigned. The role involves interaction with individuals at all levels of the organization as well as members of the public. Responsibilities include developing and coordinating materials for meetings, tracking and following up on multiple requests, drafting and composing correspondence and reports, taking meeting minutes, scheduling meetings, making reservations and travel arrangements, ordering supplies and food, and performing other duties as assigned. Additionally, this role will assist with senior leaders' calendars and administrative tasks as needed. **Organizational Expectations** Demonstrates a commitment to organizational values, professionalism, and service excellence in all interactions. Maintains positive and effective working relationships with patients, guests, colleagues, and leadership while contributing to a collaborative and inclusive work environment. Promotes teamwork through mutual respect, strong interpersonal skills, and a willingness to assist others in achieving shared goals. Supports continuous professional growth by actively pursuing development opportunities and meeting performance expectations. **Work Arrangements**This role works within a hybrid and on-site work environment, collaborating effectively with team members across a variety of work settings and locations. The majority of the work week will consist of being on-site to support senior leadership.**Required Qualifications** * Bachelor's degree or equivalent experience.* 2 years of relevant experience preferred.* Administrative experience in a hospital, executive suite, and/or supporting multiple leaders is desired; two years’ experience in administrative capacity is required.* This position will require a person with sound judgment and the ability to prioritize.* This position requires the ability to define problems, collect data, establish facts, draw conclusions and recommend appropriate action.* Demonstrates competence in technical, interpersonal, educational and cognitive skills required to meet essential job functions. **Our Comprehensive Employee Benefits Include*** An array of retirement plan options, each with a generous employer contribution.* Affordable health insurance options, including dental, vision and prescription coverage that begin on day one.* Paid vacation and sick leave, including short and long-term disability and paid parental leave.* Get the most out of the Public Service Loan Forgiveness program.* And much more!## Additional Information:## Location:University Hospital (0870)## Position Type:Regular## Scheduled Hours:40## **Shift:**First Shift***Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.***